Private Estate Operations & Travel Manager

Confidential; Scottsdale (AZ); On-site; USD 120,000 - 180,000; Full time

Job summary

Confidential seeks an experienced Estate Manager to oversee all household, property, travel, and lifestyle operations for the family's Scottsdale residence. This senior, trust-first role requires proactive, discreet leadership and a hands-on presence when needed.

You will build and manage a vendor network, maintain budgets and maintenance calendars, and coordinate domestic and international travel for Principals and children. Confidentiality and impeccable standards are mandatory.

Qualifications

• 8+ years in private service or estate management for high-net-worth principals.
• Ability to run a household through a vendor network rather than direct reports.
• Proven vendor and contractor management with contract negotiation.
• Experience owning an operating budget with expense tracking and reporting.
• Experience coordinating domestic and international travel.
• Working knowledge of residential electrical, plumbing, HVAC, and landscape systems.
• Comfort with smart home and estate technology (Lutron, Crestron, Savant).
• Experience in a family home with children, with strong privacy judgment.
• Proficiency with Microsoft 365 and/or Google Workspace.
• Impeccable references and background check clearance.
• Valid driver's license and passport; willingness to travel on short notice.
• Demonstrated discretion in private households.

Responsibilities

• Oversee daily operations across all residences, ensuring readiness for family and guests.
• Build and maintain preventive maintenance schedules for building systems.
• Source, vet, and manage all vendors and service providers; hold to standards.
• Manage household operating budgets and reconcile expenses for reporting.
• Plan and coordinate domestic and international travel for principals and children.
• Coordinate private events, menus, vendors, décor, and day-of oversight.
• Provide personal assistant support: errands, gifts, appointments, and correspondence.
• Enforce confidentiality and privacy across all properties and vendors.

Skills

Vendor management

Budget management

Travel planning

Discretion & confidentiality

Private service experience

Smart home technology

Microsoft 365 / Google Workspace

Contract negotiation

Driving and travel readiness

Vendor relations

Tools

Lutron

Crestron

Savant

A/V systems

Security systems

Job description

Confidential seeks an experienced Estate Manager to oversee all household, property, travel, and lifestyle operations for the family's Scottsdale residence. This senior, trust-first role requires proactive, discreet leadership and a hands-on presence when needed.

You will build and manage a vendor network, maintain budgets and maintenance calendars, and coordinate domestic and international travel for Principals and children. Confidentiality and impeccable standards are mandatory.