Private Estate & Multi-Residence Manager

Pocketbook Agency

Palo Alto (CA)

On-site

USD 150,000 - 175,000

Full time

9 days ago

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Benefits offered by this job

Laptop provided

Paid time off

Paid holidays

Long-term growth potential

Job summary

Pocketbook Agency seeks a highly capable Personal Assistant / House Manager to support a private family across three residences: Palo Alto, Manhattan, and the Hamptons. This hands-on role centres on property and household project management, with events, travel coordination, research, and special projects.

The ideal candidate is organized, discreet, resourceful, tech-savvy, and collaborative, able to manage vendors, prep homes ahead of arrivals, and implement efficient systems using Google

Qualifications

Experience supporting a private principal, family office, estate, or multi-property household.
Strong project management and follow-through skills.
Ability to manage vendors and multi-property calendars with discretion.

Responsibilities

Oversee day-to-day coordination across three properties (Palo Alto, Manhattan, Hamptons).
Manage vendors, maintenance, and household service needs.
Prepare homes ahead of family arrivals and maintain punch lists.
Track household projects and ensure timely follow-through.
Support planning of future renovation projects and travel logistics.
Provide occasional executive-support, scheduling, and research.

Skills

Project management

Vendor coordination

Organization

Discretion & judgment

Tech-savvy

Tools

Google Suite

Notion

Job description

The ideal candidate is organized, discreet, resourceful, tech-savvy, and collaborative, able to manage vendors, prep homes ahead of arrivals, and implement efficient systems using Google

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