Estate Management & Personal Assistant (hourly), Newport Beach

Confidential Single Family Office; Newport Beach (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

A distinguished family office in Newport Beach seeks an Estate Management & Personal Assistant to support daily operations. The ideal candidate will manage complex scheduling, oversee household maintenance, and ensure high standards of service. Experience in luxury environments and excellent discretion are key to succeeding in this role. Offering $60,000 – $80,000 annually, this position is full-time with flexible availability.

Qualifications

• Experience in a UHNW household, family office, or luxury estate environment.
• Demonstrated knowledge and skillsets in household operations, vendor management, and personal assistance.
• Highly organized, polished, and discreet with excellent judgment.

Responsibilities

• Manage complex scheduling, travel coordination, and personal appointments for the Principal.
• Handle errands, reservations, purchases, and special requests with efficiency and confidentiality.
• Liaise with vendors, service providers, and the broader family office team.
• Oversee household maintenance, vendor relationships, and property-related projects.
• Track and manage household budgets, invoices, and expense reports with the Chief of Staff.

Skills

Experience in a UHNW household

Household operations knowledge

Vendor management

Excellent judgment

Proficiency in Google Suite

Proficiency in Microsoft Office

Task-management tools

Discretion

Job description

Estate Management & Personal Assistant (hourly), Newport Beach

A unique opportunity to become part of an international family office!

Key Features: Full-time | 1099 Contractor | USD $60,000 – $80,000 annual base

Reports to: Chief of Staff, Family Office

Confidential Single Family Office provided pay range

This range is provided by Confidential Single Family Office. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$60,000.00/yr - $80,000.00/yr

About the Family Office

The Principal is an accomplished Asian billionaire entrepreneur with generational wealth and a global business footprint. Known for his drive and ambition, he travels extensively across continents and maintains a high-frequency presence in the United States. The family office supports his multifaceted lifestyle and business interests with professionalism, confidentiality, and excellence.

About the Role

We are seeking a highly organized, discreet, and service-oriented Estate Management & Personal Assistant to support the daily operations of a private family office. Work from the Principal's private Estate in Newport Beach, this role combines hands‑on estate operations with personal administrative support, ensuring that the Principal’s residence and lifestyle run seamlessly, efficiently, and to the highest standards when the Principal is in the United States.

The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced, global environment where discretion and adaptability are essential.

Key Responsibilities

• Manage complex scheduling, travel coordination, and personal appointments for the Principal.
• Handle errands, reservations, purchases, and special requests with efficiency and confidentiality.
• Liaise with vendors, service providers, and the broader family office team.
• Maintain absolute discretion in all personal, family, and business matters.
• Oversee household maintenance, vendor relationships, and property‑related projects.
• Track and manage household budgets, invoices, and expense reports with the Chief of Staff.
• Supervise household staff and ensure service quality aligns with luxury standards.
• Support private events, guest logistics, and hospitality arrangements as needed.

Qualifications

• Experience in a UHNW household, family office, or luxury estate environment.
• Demonstrated knowledge and skillsets in household operations, vendor management, and personal assistance.
• Highly organized, polished, and discreet with excellent judgment.
• Proficient in Google Suite, Microsoft Office, and task‑management tools.
• Valid driver’s license and reliable transportation (local familiarity with Orange County preferred).
• Flexible availability for occasional evenings or weekends.

Seniority level

• Mid‑Senior level

Employment type

• Full-time

Job function

• Administrative
• Individual and Family Services, Real Estate, and Hospitality

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