Private Equity Executive Assistant - Hybrid Growth

NextPhase Search, INC.; Boston (MA); Hybrid; USD 65,000 - 90,000; Full time

Job summary

NextPhase Search, INC. seeks an Executive Assistant to support a Private Equity team in Back Bay on a hybrid schedule. The role supports four executives, managing calendars, travel, expenses, and ad hoc projects in a fast-paced, mentor-driven environment.

Ideal candidates have 2–10 years of administrative experience in alternative investments (VC/PE preferred), strong MS Office skills, and a collaborative, flexible approach. Expect occasional heavier in-office weeks and travel as needed.

Qualifications

• 2–10 years of administrative support experience, preferably in alt investments.
• Experience with calendar management, travel planning, expense reporting, and executive priority juggling.
• Proficient in MS Office.
• Comfortable in Back Bay, hybrid schedule (about 3 days in-office on average).
• Willingness to cover for teammates and support Partners' assistants when needed.

Responsibilities

• Provide light to medium calendar, travel, and meeting management for a group of four executives.
• Cover for Partner-level Executive Assistants, coordinating complex calendars and travel as needed.
• Monitor emails and update CRM contacts for the executives.
• Occasional backup for Office Manager, including vendors and office visitors.

Skills

Calendar management

Travel coordination

MS Office

Executive support

Team collaboration

Tools

MS Office

Job description

NextPhase Search, INC. seeks an Executive Assistant to support a Private Equity team in Back Bay on a hybrid schedule. The role supports four executives, managing calendars, travel, expenses, and ad hoc projects in a fast-paced, mentor-driven environment.

Ideal candidates have 2–10 years of administrative experience in alternative investments (VC/PE preferred), strong MS Office skills, and a collaborative, flexible approach. Expect occasional heavier in-office weeks and travel as needed.