Executive Assistant to 3 Executives - Hybrid Private Equity

HRB; New York (NY); Hybrid; USD 110,000 - 125,000; Full time

Job summary

HRB in New York seeks an Executive Assistant to support a team of 3 investment professionals at a boutique, UK-based private equity firm. This hybrid role requires discretion, polished communication, and the ability to keep schedules and travel running smoothly.

You will manage complex calendars, coordinate internal and external meetings, arrange domestic and international travel, and prepare timely expense reports.

Qualifications

• 3–5 years of administrative experience supporting senior professionals.
• Polished professionalism and discretion.
• Ability to thrive in a fast-paced, rigorous work environment with shifting priorities.
• Strong written and verbal communication skills.

Responsibilities

• Answer and screen incoming calls with professionalism and discretion.
• Manage complex, heavy calendars for multiple team members, prioritizing and resolving scheduling conflicts.
• Book and coordinate internal and external meetings, including logistics and follow-up.
• Ensure professionals are fully prepared for meetings with all necessary materials and information.
• Arrange domestic and international travel, including flights, hotels, car services, and dinner reservations.
• Prepare and process monthly travel and expense reports in a timely and accurate manner.
• Provide back-up support to other admins during vacations or leaves, ensuring seamless coverage.
• Maintain the highest level of discretion and confidentiality in all matters.

Skills

Calendar management

Travel coordination

Executive support

MS Office suite

Discretion & confidentiality

Education

Bachelor's degree

Tools

Microsoft Office

Job description

HRB in New York seeks an Executive Assistant to support a team of 3 investment professionals at a boutique, UK-based private equity firm. This hybrid role requires discretion, polished communication, and the ability to keep schedules and travel running smoothly.

You will manage complex calendars, coordinate internal and external meetings, arrange domestic and international travel, and prepare timely expense reports.