Private Dining & Events Maestro

Eataly; New York, Northern (NY, KY); Hybrid; USD 34,000 - 39,000; Full time

Benefits offered by this job

Paid Time Off

Discounts at Eataly

Free family meal daily

401K with match

Job summary

Eataly Flatiron seeks a Private Dining & Events Coordinator to support the sales and execution of private events, catering, and banquets across our NYC locations. The role partners with the Private Dining Manager and General Manager to ensure seamless planning and on-site coordination for events of all sizes.

The position requires excellent organization, guest focus, and the ability to thrive in a fast-paced hospitality sales environment, with on-site event support and collaboration across

Qualifications

• 2+ years of experience in private dining, catering, events, or a related hospitality field.
• Strong interpersonal and written communication skills.
• Exceptional organization and attention to detail.
• Ability to thrive in a fast-paced, guest-facing environment.
• Proficiency with Microsoft Office; experience with Tripleseat, Reposite, SevenRooms a plus.
• Flexible availability including evenings, weekends, and holidays, based on event needs.
• Passion for Italian food, hospitality, and creating memorable guest experiences.

Responsibilities

• Respond to private dining and event inquiries in a timely, polished, and professional manner.
• Schedule and conduct site visits and walkthroughs with potential clients.
• Assist in preparing proposals, contracts, and BEOs.
• Support client communication pre- and post-event (menus, timelines, headcount, etc.).
• Maintain accurate records in event management platforms (Tripleseat, Reposite, etc.).
• Help track deposits, payments, and required documentation.
• Coordinate details with culinary and service teams to ensure accurate event planning.
• Prepare printed menus, signage, and event collateral as needed.
• Assist with event setup and breakdown alongside FOH and BOH teams.
• Greet clients and serve as their on-site point of contact.
• Liaise between client and service team to ensure expectations are met.
• Monitor service flow and timelines to support smooth execution.
• Support post-event recaps and feedback collection.
• Log guest feedback and identify trends for continuous improvement.
• Communicate regularly with the Private Dining Manager and Corporate Coordinator.

Skills

Interpersonal skills

Written communication

Organizational skills

Guest-facing

Flexibility

Tools

Microsoft Office

Tripleseat

Reposite

SevenRooms

Job description

Eataly Flatiron seeks a Private Dining & Events Coordinator to support the sales and execution of private events, catering, and banquets across our NYC locations. The role partners with the Private Dining Manager and General Manager to ensure seamless planning and on-site coordination for events of all sizes.

The position requires excellent organization, guest focus, and the ability to thrive in a fast-paced hospitality sales environment, with on-site event support and collaboration across