Print Production & Materials Coordinator

RRD; Quakertown (Bucks County); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Paid time off

Disability insurance

401(k) with company match

Life insurance

Parental leave

Adoption assistance

Tuition assistance

Employer discounts

Job summary

RRD is seeking a detail-oriented administrative assistant to support procurement and operations in our manufacturing environment in the United States. You will process purchase requisitions, receive materials, reconcile invoices, and maintain carton inventory, ensuring accurate records and timely delivery.

Responsibilities include general office duties, assisting managers with supply requests, and supporting physical inventories.

Qualifications

• HS Diploma or equivalent with 2+ years of relevant customer service/administrative/operational support in manufacturing operations or office environment.
• Requires very good knowledge of general administrative/manufacturing operations procedures and knowledge of job specific processes to successfully execute and complete the more progressive/complex duties of the job.
• Ability to follow company policy and understand any rules or regulations governing the work being completed and impact work has on department or company.
• Requires excellent knowledge of functional area(s) related to the job.
• Able to consistently apply applicable policies, procedures, regulations, and program objectives when carrying out the duties of the job.
• Must have working knowledge of systems such as MS Office and/or MAC as well as the Google Suite or other programs specific to the job in order to complete job duties successfully.
• Must have excellent oral and written communication skills to communicate effectively across departments when completing assignments.
• Must have strong organizational skills with ability to manage deadlines and prioritize workload and make adjustments to meet business needs.
• Must be able to work weekends and holidays as needed.

Responsibilities

• Review and process purchase requisitions, including receiving product, matching and approving invoices for payment, assisting the vendor throughout all stages of the order process.
• Purchase all job related materials except paper and coordinate with vendors for outside work and production supplies.
• Receive materials and perform invoice reconciliation.
• Maintain carton inventory and new stock cartons.
• General office duties: phone calls, filing, email, data entry.
• Assist managers and office employees with requests for supplies/materials.
• Assist with physical inventories – paper inventory, finished goods, raw material inventory, and fixed assets.
• Resolve purchasing issues with procurement specialist.
• Product claims as needed.

Skills

Customer service

Communication skills

Organizational skills

Deadline management

Policy compliance

Education

HS Diploma or equivalent

Tools

MS Office

Google Suite

MAC

Job description

RRD is seeking a detail-oriented administrative assistant to support procurement and operations in our manufacturing environment in the United States. You will process purchase requisitions, receive materials, reconcile invoices, and maintain carton inventory, ensuring accurate records and timely delivery.

Responsibilities include general office duties, assisting managers with supply requests, and supporting physical inventories.