Principal's Office: Proactive Administrative Coordinator

Sylvania; Oxford (PA); On-site; USD 34,000 - 45,000; Full time

Job summary

Sylvania seeks a highly organized Principal's Secretary to support Penn's Grove Middle School, handling calendar management, correspondence, and daily operations to ensure a smooth school environment.

The ideal candidate will have strong communication, attention to detail, and the ability to multitask in a fast-paced educational setting, collaborating with staff, students, parents, and the Principal.

Qualifications

• High school diploma or equivalent is required.
• Experience as a secretary or administrative assistant, preferably in education.
• Proficiency with Microsoft Office and related software.

Responsibilities

• Manage the Principal's calendar, scheduling appointments, meetings, and events.
• Serve as the primary point of contact for communication among staff, students, parents, and community.
• Prepare and distribute correspondence, reports, and documents with accuracy and professionalism.
• Maintain student and staff records in compliance with district policies.
• Assist in coordinating school events, meetings, and programs.
• Handle inquiries and provide information in a courteous, timely manner.
• Organize and maintain the Principal's office to ensure a welcoming environment.
• Support budgeting, procurement, and resource allocation as needed.
• Prepare agendas and minutes; track follow-up on actions.
• Collaborate with administrative staff to ensure smooth district operations.

Skills

Administrative experience

Communication skills

Multitasking

Discretion / confidentiality

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Sylvania seeks a highly organized Principal's Secretary to support Penn's Grove Middle School, handling calendar management, correspondence, and daily operations to ensure a smooth school environment.

The ideal candidate will have strong communication, attention to detail, and the ability to multitask in a fast-paced educational setting, collaborating with staff, students, parents, and the Principal.