Principal's Secretary

Sylvania; Oxford (PA); On-site; USD 34,000 - 45,000; Full time

Job summary

Sylvania seeks a highly organized Principal's Secretary to support Penn's Grove Middle School, handling calendar management, correspondence, and daily operations to ensure a smooth school environment.

The ideal candidate will have strong communication, attention to detail, and the ability to multitask in a fast-paced educational setting, collaborating with staff, students, parents, and the Principal.

Qualifications

• High school diploma or equivalent is required.
• Experience as a secretary or administrative assistant, preferably in education.
• Proficiency with Microsoft Office and related software.

Responsibilities

• Manage the Principal's calendar, scheduling appointments, meetings, and events.
• Serve as the primary point of contact for communication among staff, students, parents, and community.
• Prepare and distribute correspondence, reports, and documents with accuracy and professionalism.
• Maintain student and staff records in compliance with district policies.
• Assist in coordinating school events, meetings, and programs.
• Handle inquiries and provide information in a courteous, timely manner.
• Organize and maintain the Principal's office to ensure a welcoming environment.
• Support budgeting, procurement, and resource allocation as needed.
• Prepare agendas and minutes; track follow-up on actions.
• Collaborate with administrative staff to ensure smooth district operations.

Skills

Administrative experience

Communication skills

Multitasking

Discretion / confidentiality

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Summary

We are seeking a highly organized and proactive individual to provide administrative support to the Principal of Penn's Grove Middle School. The Principal's Secretary will play a vital role in ensuring the smooth operation of the school by managing daily administrative tasks, facilitating communication, and maintaining a positive school environment. The ideal candidate will possess excellent communication skills, a strong attention to detail, and the ability to multitask effectively in a fast-paced educational setting.

Responsibilities

• Manage the Principal's calendar, scheduling appointments, meetings, and events while ensuring efficient time management.
• Serve as the primary point of contact for communication between the Principal, staff, students, parents, and community members.
• Prepare and distribute correspondence, reports, and other documents as needed, ensuring accuracy and professionalism.
• Maintain student records, staff files, and school documents in compliance with district policies and regulations.
• Assist in the coordination of school events, including meetings, workshops, and special programs.
• Handle phone calls, inquiries, and requests in a courteous and timely manner, providing information and support as needed.
• Organize and maintain the Principal's office, ensuring a clean, efficient, and welcoming environment.
• Support the Principal in various administrative tasks, including budgeting, procurement, and resource allocation.
• Assist in the preparation of agendas and minutes for meetings, ensuring proper documentation and follow-up on action items.
• Collaborate with other administrative staff to ensure seamless operations within the school and district.

Requirements

• High school diploma or equivalent
• Proven experience as a secretary or administrative assistant, preferably in an educational setting.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Excellent verbal and written communication skills, with a strong ability to interact effectively with diverse populations.
• Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines.
• Attention to detail and problem-solving skills, with a focus on maintaining confidentiality.
• Ability to work independently as well as collaboratively in a team-oriented environment.
• Familiarity with school policies, procedures, and regulations is a plus.
• A commitment to fostering a positive and inclusive school culture.