ADMINISTRATIVE ASSISTANT TO THE PRINCIPAL

Emerson Board Of Education; Emerson (NJ); On-site; USD 40,000 - 60,000; Full time

Job summary

Emerson Board Of Education's Patrick M. Villano School seeks an Administrative Assistant to the Principal to serve as the operational hub of the school.

This role goes beyond traditional secretarial work, actively supporting faculty, staff, and the community, and handling real-time student information systems and complex tasks. The ideal candidate will be highly organized, present both physically and digitally, manage calendars, enrollments, budgets, supplies, and act as the main receptionist

Qualifications

• High school diploma required; 60+ college credits preferred.
• Experience in school administration is a plus.
• Strong organizational and multitasking abilities are essential.

Responsibilities

• Drafts and manages digital correspondence for the Principal and faculty.
• Maintains digital calendars and schedules appointments for the Principal.
• Coordinates facility use for community groups via digital scheduling platforms.
• Manages student enrollment, transfers, and records using the Genesis SIS.
• Processes new student registrations and maintains digital logs of student transitions.
• Assists the Principal with inventory and management of instructional supplies.
• Maintains accurate electronic attendance and student records; monitors staff attendance.
• Oversees mail distribution and coordinates community relations materials.
• Coordinates substitute teacher placement and procurement requisitions.
• Maintains budget tracking and supports petty cash management.

Skills

Organizational skills

Communication

Problem solving

Education

High school diploma

60+ college credits preferred

Tools

Genesis SIS

Digital scheduling platforms

Procurement systems

Job description

Job Description:

The Administrative Assistant to the Patrick M. Villano School Principal serves as the essential, hands-on operational hub for the school community. This position is far more than a traditional secretarial role; it is a dynamic, \"in-the-trenches\" function dedicated to the daily, seamless operation of the school. The successful candidate will be actively engaged with faculty, staff, and the wider community, serving as a proactive problem-solver and the primary point of contact for complex administrative tasks. From managing real-time student information systems and sensitive personnel files to coordinating logistics for community events and daily school workflows, this role requires an individual who is physically and digitally present, highly organized, and committed to maintaining an efficient, supportive, and well-managed educational environment.

Qualifications:

The Administrative Assistant to the Patrick M. Villano School Principal shall have successfully completed high school; 60 or more college credits are preferred.

Terms of Employment:

Twelve-month position, dedicated sick, personal, and vacation time, medical and dental benefits.

Major Duties And Responsibilities:

• Drafts and manages digital correspondence for the Principal and faculty.
• Manages the school's digital calendars and schedules appointments for the Principal.
• Coordinates facility use for community groups via digital scheduling platforms and alerts relevant staff.
• Manages student enrollment, transfers, and records using the student information system: Genesis.
• Processes new student registrations and maintains digital logs of student transitions.
• Assists the Principal with inventory and management of instructional supplies.
• Maintains accurate electronic attendance and student records.
• Monitors and records staff attendance.
• Oversees mail distribution for the school.
• Facilitates community relations by managing handbooks, school newsletters, and online event notifications.
• Assists faculty with requests for digital and physical teaching materials.
• Maintains secure, up-to-date personnel and student files.
• Manages the Principal's financial records and bookkeeping for all school accounts.
• Monitors the office budget; manages petty cash and utilizes digital procurement systems for supplies.
• Acts as primary receptionist.
• Processes digital requisitions and purchase orders.
• Coordinates substitute teacher placement.
• Manages maintenance logs and work order system.
• Assists with electronic budget tracking and reporting.
• Performs other such duties as assigned by the Principal.

Salary Range - Salary guide attached

NJ State Health Benefits

Public Employees Retirement System (PERS)