Building Secretary (High School)

Upper Moreland Township School District; Willow Grove (PA); On-site; USD 32,000 - 45,000; Full time

Job summary

Upper Moreland Township School District invites applications for a Building Secretary at Upper Moreland High School. This full-time, 8-hour/day position provides administrative support to the Principal and the building, ensuring smooth daily operations.

Responsibilities include budget and procurement tasks, attendance tracking, scheduling, coordinating events, managing communications with staff and families, and maintaining calendars and student records; a proactive, detail‑oriented approach is

Qualifications

• High School Diploma
• Secretary experience preferred
• Keyboard proficiency and ability to use various office machines and equipment
• Proficiency in Google Suite
• Must successfully complete and maintain compliance with all federal and state background and criminal record check requirements.
• Candidate must adhere to all local, state, federal, and school code requirements for employment.

Responsibilities

• Prepares budget, purchase orders, quotes, and contracts
• Accounts for faculty/staff attendance reports and working hours
• Accounts for building coverages (professional and support staff)
• Reports building-based data to the District Office
• Communicates and coordinates special events and student activities i.e. picture day
• Assists the security and safety surveillance (command center for drills and emergencies)
• Executive Assistant to the Principal
• Support administration in assignment and notification of class coverage
• Track and provide reports for staff attendance as required
• Support communication to staff and community
• Creation of a school calendar
• Accounts for student scholarship money (High School Only)
• Process W-9 requests for the business office
• Organizes student/staff parking assignments, issues hang tags (High School Only)
• Other building specific duties as assigned

Skills

Keyboard proficiency

Education

High School Diploma

Tools

Google Suite

Office machines

Job description

UPPER MORELAND TOWNSHIP SCHOOL DISTRICT JOB DESCRIPTION

Position: Building Secretary
Department: Upper Moreland High School
Reports to: Assigned Principal
FLSA Status: Non-Exempt (Hourly) – Educational Support Professional Association
Schedule: Full Time, 8 hours/day, 12 Months
Starting Salary: TBD based on new ESPA Collective Bargaining Agreement

MISSION STATEMENT:
The Upper Moreland Township School District is an educational institution working in partnership with the community to provide all students with educational opportunities to develop knowledge, skills, behaviors, and habits of mind necessary for excellence and success as critical thinkers, as caring and confident individuals, and as contributing members of society. The District reflects the shared values of a diverse community of stakeholders and focuses on student success socially, emotionally, physically, and academically. Students of the Upper Moreland Township School District will be provided with the foundation and skills necessary to excel in the exciting, complex, and interdependent world in which they live.

SUMMARY:
The role of the Building Secretary is to provide administrative support to the Principal and the overall assigned building.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
(Other appropriate duties may be assigned.)

• Prepares budget, purchase orders, quotes, and contracts
• Accounts for faculty/staff attendance reports and working hours
• Accounts for building coverages (professional and support staff)
• Reports building-based data to the District Office
• Communicates and coordinates special events and student activities i.e. picture day
• Assists the security and safety surveillance (command center for drills and emergencies)
• Executive Assistant to the Principal
• Support administration in assignment and notification of class coverage
• Track and provide reports for staff attendance as required
• Support communication to staff and community
• Creation of a school calendar
• Accounts for student scholarship money (High School Only)
• Process W-9 requests for the business office
• Organizes student/staff parking assignments, issues hang tags (High School Only)
• Other building specific duties as assigned

QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High School Diploma
• Secretary experience preferred
• Keyboard proficiency and ability to use various office machines and equipment
• Proficiency in Google Suite
• Must successfully complete and maintain compliance with all federal and state background and criminal record check requirements.
• Candidate must adhere to all local, state, federal, and school code requirements for employment.

The position holder must be able to perform the essential job functions with or without reasonable accommodation. It is the responsibility of the employee to inform the Director of Human Resources of any and all reasonable accommodations that will be required.

Upper Moreland Township School District shall not discriminate in their educational programs, activities or employment practices based on race, color, national origin, sex, sexual orientation, disability, age, religion, veteran status, ancestry, genetic information, or any other legally protected classification. This policy is in accordance with state and federal laws, including Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Sections 503 and 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, the Americans with Disabilities Act of 1990, as amended, Genetic Information Nondiscrimination Act of 2008, and the Pennsylvania Human Relations Act. Information relative to special accommodation, grievance procedure, and the designated responsible official for compliance with Title VI, Title IX, and Section 504 may be obtained by contacting the school district.