School Office & Attendance Coordinator

Sylvania; Orland Park (IL); On-site; USD 22,000 - 31,000; Full time

Job summary

High Point School seeks a motivated School Secretary to represent the building and district positively to students, staff, parents, and the community. The position performs general office duties that support smooth operation of the school.

Under the supervision of the Principal/Assistant Principal, you will assist with attendance, sign-in of visitors via Raptor, registration tasks, lunch counts, bus schedules, and mailings; you will maintain records, handle calls and messages, and perform data

Qualifications

• High School Diploma or equivalent educator and/or a minimum of 6 months of similar experience.
• Experience working in a school setting, preferred.
• Proficient keyboarding skills.
• Basic math aptitude.
• Ability to sort, classify and compare information (alpha, numeric, subject/content).
• Exhibits the ability to perform routine office clerical tasks.
• Demonstrates positive communication skills with staff, students, parents, and the community.
• Possesses good organizational skills.
• Displays the ability to multi-task and maintain composure in stressful situations.
• MS Office Suite application experience preferred.
• Experience using the Google platform (Gmail, Google Docs, Google Sheets).
• Experience using Student Management Systems (Skyward), preferred.
• Ability to operate general office equipment, including phones, computers, copiers, laminators, intercoms, etc.

Responsibilities

• Supports the usual office routines and practices associated with the school office.
• Greets all individuals with a positive, receptive attitude and contributes to a good work environment in the office and school building.
• Support building safety by having all visitors sign in/out and processing background checks of visitors through the Raptor program and issuing Visitor pass.
• Assist with the daily attendance process in a timely manner.
• Maintain a log of dismissals/special dismissal requests and coordinate dismissal with area childcare providers (when applicable).
• Answer incoming phone calls and record and deliver messages to building staff.
• Provide assistance of the registration/re-registration process and verification of residency for new and existing families
• Obtain and communicate lunch counts to food service personnel.
• Maintain a list of bus routes/schedules as a reference throughout the school year.
• Relay transportation changes, issues, and concerns to building administration.
• Collect and deliver notes, permission slips, and other communication from parents to teachers.
• Perform duties of School Secretary in her absence, including managing daily substitutes.
• Maintains confidentiality at all times.
• Assists with mailings.
• Process and distribute mail, packages, memos, district/building information, brochures, flyers, books, magazines, etc.
• Aid in the maintenance of temporary and permanent student records (CUM file).
• Assist in supply requests
• Perform various data entry tasks as requested by building administration.
• Performs other tasks as may be assigned from time to time by the building principal.

Skills

Keyboarding

Math aptitude

Sorting information

Clerical tasks

Communication

Organization

Multi-tasking

Office equipment

Education

High School Diploma or equivalent

6 months experience in similar role

Tools

MS Office

Google Workspace

Skyward

Office equipment

Job description

High Point School seeks a motivated School Secretary to represent the building and district positively to students, staff, parents, and the community. The position performs general office duties that support smooth operation of the school.

Under the supervision of the Principal/Assistant Principal, you will assist with attendance, sign-in of visitors via Raptor, registration tasks, lunch counts, bus schedules, and mailings; you will maintain records, handle calls and messages, and perform data