Principal Office and Administrative Specialist

University of Minnesota; Saint Paul (MN); On-site; USD 60,000 - 80,000; Part time

Job summary

An established industry player is seeking a Principal Office and Administrative Specialist to join their team. This part-time role involves providing clerical support and serving as the receptionist for a vibrant community engagement office. You'll manage schedules, organize documents, and assist in fostering connections between the university and urban communities. With flexible hours and a collaborative environment, this position offers a unique opportunity to contribute to meaningful projects while enjoying competitive pay and benefits. If you're organized, enjoy working with the public, and have a passion for community engagement, this role is perfect for you.

Benefits

Paid Holidays

Health Plans

Retirement Benefits

Qualifications

• High School diploma/GED plus 2 years of related experience or equivalent education/training.
• Experience drafting correspondence and managing schedules.

Responsibilities

• Greet visitors and callers, provide information about UROC activities.
• Organize and assess room requests, complete Facility Use Agreements.

Skills

Keyboarding/Data Entry Skills

Professional Interaction with the Public

Scheduling Management

Document Drafting

Fluency in a Second Language

Education

High School Diploma/GED

Job description

About the Job

Principal Office and Administrative Specialist

Position Information:

• Work Hours: Hourly position - flexible Monday-Thursday, 8am to 1pm; Saturday 7:30am to 3:30 pm
• Work Days: M, W, F, and most Saturdays (depending on event scheduling)
• Total Hours: 20 hours/week
• Full/Part-time: 50%-time
• Starting Hourly Rate: $21.69

The person in this position will serve as the UROC receptionist and provide part-time clerical support to the UROC executive director and leadership team. This hourly, part-time role involves working typically between 8 a.m. and 1 p.m. Monday through Friday, and 7:30 a.m. to 3:30 p.m. Saturdays, with weekend hours depending on event scheduling.

This position is union-represented (AFSCME Unit 6); the starting salary is $21.69 per hour.

Job Duties:

1. Receptionist (30%): Greet visitors and callers, provide information about UROC activities, assist visitors in finding resources, schedule maintenance, order supplies, monitor security cameras.
2. Document Processing (30%): Organize and assess room requests, complete Facility Use Agreements, send invoices, maintain usage statistics.
3. Calendar/Scheduling (20%): Manage appointments, coordinate meetings and events, arrange logistics, maintain a central calendar.
4. Clerical Support (10%): Support workshops and events, maintain databases, prepare documents, handle communications, process invoices.
5. Files (5%): Maintain electronic and print files, update databases.
6. Supervision and Administrative Duties (5%): Oversee interns and support staff, organize schedules, perform administrative tasks.

Qualifications

Required:

• High School diploma/GED plus 2 years of related experience (or equivalent education/training)
• Experience drafting correspondence and meeting minutes
• Keyboarding/data entry skills
• Experience managing schedules and using electronic calendars
• Professional interaction with the public

Preferred:

• Experience with community organizations or in higher education
• Experience in urban community settings
• Ability to handle multiple projects, generate spreadsheets and documents, work collaboratively, and communicate effectively
• Fluency in a second language is a plus

About the Department

Located in North Minneapolis, UROC links the University of Minnesota with urban communities to foster learning, improve quality of life, and develop solutions to critical problems through collaboration and community engagement.

Pay and Benefits

Pay: $21.69/hour, 50% appointment. Benefits include competitive wages, paid holidays, health plans, retirement, and more. For details, visit the Office of Human Resources website.

How To Apply

Apply online by submitting your resume and completing the application. Additional documents can be uploaded later. For accommodations, contact [e-mail] or call [phone].

Diversity

The University values diversity and inclusion, providing equal access and opportunity regardless of background. Learn more at diversity.umn.edu.

Employment Requirements

Employment is contingent upon a background check. Criminal history does not automatically disqualify applicants.

About the U of M

The University of Minnesota, Twin Cities, is a major public research university committed to community engagement and excellence. Recognized as a top employer, it offers extensive opportunities for students and staff.