Principal Office and Administrative Specialist

University of Minnesota; Minneapolis (MN); On-site; USD 60,000 - 80,000; Part time

Job summary

An established industry player is seeking a Principal Office and Administrative Specialist to support its executive team. This role involves managing schedules, greeting visitors, and providing clerical support in a vibrant community-focused environment. With a flexible part-time schedule, you will play a crucial role in connecting the organization with urban communities, fostering collaboration, and enhancing the quality of life. If you are detail-oriented and passionate about community engagement, this position offers a unique opportunity to make a difference while enjoying competitive pay and benefits.

Benefits

Paid holidays

Health plans

Flexible spending accounts

Retirement plans

Qualifications

• At least 2 years of office experience with public interaction.
• Experience in managing schedules and drafting correspondence.

Responsibilities

• Greet visitors and callers, provide information, and help find resources.
• Organize room requests, confirm dates, and maintain usage statistics.

Skills

Office experience

Keyboarding

Data entry

Organizational skills

Communication skills

Bilingual abilities

Teamwork

Education

High school diploma/GED

Tools

Electronic calendars

Spreadsheets

Databases

Job description

About the Job

Principal Office and Administrative Specialist

Position Information

• Work Hours: Hourly position - flexible Monday-Thursday, 8am to 1pm; Saturday 7:30am to 3:30 pm
• Work Days: M, W, F, and most Saturdays (depending on event scheduling)
• Total Hours: 20 hours/week
• Full/Part-time: 50%-time
• Starting Hourly Rate: $21.69

The person in this position will serve as the UROC receptionist and provide clerical support to the UROC executive director and leadership team. The role includes greeting visitors, managing schedules, processing documents, and supervising interns and support staff. The position is union-represented (AFSCME Unit 6) with a starting hourly rate of $21.69.

Job Duties

1. Receptionist (30%): Greet visitors and callers, provide information, help visitors find resources, schedule maintenance, order supplies, monitor security cameras.
2. Document Processing (30%): Organize room requests, confirm dates, complete agreements, send invoices, maintain usage statistics.
3. Calendar/Scheduling (20%): Schedule meetings and events, coordinate logistics, maintain electronic calendars.
4. Clerical Support (10%): Assist with workshops, maintain databases, prepare agendas, handle correspondence, process invoices.
5. Files (5%): Maintain filing systems, evaluate and modify as needed.
6. Supervise Interns and Support Staff (5%): Organize assignments, manage timesheets, oversee work quality.

Qualifications

Required: High school diploma/GED, at least 2 years of office experience, drafting correspondence, managing schedules, dealing professionally with the public. Experience with keyboarding, data entry, and electronic calendars.

Preferred: Experience with community organizations or higher education, urban community work, multi-project office environment, creating spreadsheets/databases, working with diverse communities, strong organizational and communication skills, bilingual abilities, teamwork, and supporting committees.

About the Department

Located in North Minneapolis, UROC links the University of Minnesota with urban communities to promote learning, improve quality of life, and develop solutions to critical issues. Since 2009, UROC has fostered collaborations, community engagement, and university-community partnerships.

Pay and Benefits

Pay: $21.69/hour; 50% appointment. Benefits include competitive wages, paid holidays, health plans, flexible spending accounts, retirement plans, and more. For details, visit the Office of Human Resources website.

How To Apply

Apply online by clicking the Apply button, completing the application, and attaching a resume. Additional documents can be uploaded later. For accommodations, contact [e-mail] or call [phone].

Diversity

The University values diversity and inclusion and provides equal access regardless of background. Learn more at diversity.umn.edu.

Employment Requirements

Employment is contingent upon a background check. Criminal convictions do not automatically disqualify applicants.

About the U of M

The University of Minnesota, Twin Cities, is a major public research university offering diverse opportunities, located in a vibrant metropolitan area, with numerous partnerships and recognitions as a top employer.