Senior Administrative Associate, Principal Gifts

Dana-Farber Cancer Institute; Brookline (MA); Remote; USD 60,000 - 75,000; Full time

Job summary

A leading cancer research institute seeks a Senior Associate for Principal Gifts to support fundraising and administrative efforts. This remote role involves managing schedules, preparing materials, and collaborating with various teams to achieve financial goals. Candidates must reside in New England and are encouraged to embody the institute's core values of impact, excellence, and compassion.

Qualifications

• Experience in administrative support and fundraising.
• Ability to manage confidential matters and materials.

Responsibilities

• Schedule meetings and prepare materials for executives.
• Provide proactive fundraising support and track progress.
• Liaise with internal and external teams for effective workflow.

Skills

Communication

Organization

Data Analysis

Tools

PowerPoint

ClearView

Job description

Job Ref:44256
Location:10 Brookline Place West,Brookline,MA 02445
Category:Development/Fundraising
Employment Type:Full time
Work Location:Remote: occasional time on campus

Overview

The Senior Associate, Principal Gifts provides administrative support to the Vice President of Principal Gifts and Assistant Vice President of Principal Gifts who are responsible for assisting the entire Division with reaching financial goals. Reports to Vice President of Principal Gifts and Assistant Vice President, Principal Gifts. The Internal title for this role is Senior Associate, Principal Gifts.

The onboarding of this role will include a comprehensive training process which includes completion of online modules, shadowing colleagues, as well as hands-on learning experiences.

Embody Dana-Farber’s Core Values: Impact; Excellence; Compassion & Respect; Discovery; and Equity and Inclusion every day. Add value to the Dana-Farber community by seeking opportunities to collaborate across the Institute. Foster an ethical, positive, results-oriented culture founded on open communication.

This position is considered remote, 0-1 days onsite at 10 Brookline Place, Brookline, MA each week. DFCI guidelines state that employees must reside in New England: Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, or Vermont.

APPLICATION REQUIREMENTS:

Resume and cover letter required with application submission. If you wish to disclose your personal pronouns, please include them within your resume and cover letter submission.

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

Responsibilities

• Schedule meetings, prepare agendas, compile/create meeting materials, and prep Vice President and Assistant Vice President for internal and external meetings and engagements;
• Make travel arrangements as appropriate for Vice President and Assistant Vice President;
• Provide proactive fundraising support to Vice President and Assistant Vice President by tracking portfolio, pipeline, helping process gifts, drafting and proofing acknowledgement/stewardship letters, call reports and briefings, conducting preliminary research on donors/prospects, helping to complete action items, tracking gift discussions in ClearView, updating next steps for other senior management and faculty as appropriate;
• Pull reports and fundraising data related to KPIs and other activity; analyze and present data to Vice President and Assistant Vice President to assist in tracking progress toward goals on behalf of the Principal Gifts team;
• Manage Principal Gift solicit list maintaining accuracy and completeness and sending regular updates;
• Liaise with internal and external constituencies at all levels on behalf of Vice President and Assistant Vice President as appropriate to ensure effective workflow and partnership from teams such Donor Engagement & Engagement, Prospect Research, Faculty Engagement, Gift Administration and Fiscal & Regulatory Management, as well as teams across the Institute;
• Assist in design and production of written material such as charts, proposals, and PowerPoint presentations;
• Employ good judgment and discretion on confidential matters and materials;
• Participate in interview process, schedule and participate in training and oversee onboarding of new Principal Gifts administrative staff;
• Support the Division and Institute’s ongoing commitment to creating and maintain an inclusive and diverse community.

SUPERVISORY RESPONSIBILITIES:

N/A