Presidential Events & Operations Lead

University of Alabama in Huntsville; Alabama; On-site; USD 63,000 - 70,000; Full time

Job summary

The University of Alabama in Huntsville is seeking an Executive Operations Coordinator to provide high-level coordination and operational support within the Office of the President. The role focuses on planning presidential events, meetings, and activities, coordinating with stakeholders, and ensuring smooth operation of the President’s Office.

Requirements include a Bachelor’s degree and 3–5 years in event management or executive administration, with exceptional organizational and interpersonal

Qualifications

• Bachelor’s degree from an accredited institution.
• 3–5 years of experience in event management or executive administration.
• Experience coordinating complex, multi-stakeholder events.
• Strong organizational, time-management, and project-management skills.
• Ability to handle confidential matters with sound judgment.
• Proficiency with Microsoft Office or equivalent.

Responsibilities

• Plan, coordinate, and execute presidential events, meetings, receptions, dinners, ceremonies, and special programs.
• Coordinate event logistics including venues, catering, invitations, and guest lists.
• Develop and maintain event timelines, checklists, and run-of-show documents.
• Serve as the primary operational contact for assigned presidential events.
• Anticipate event needs and proactively develop solutions for successful execution.

Skills

Event management

Executive admin

Communication

Organizational skills

Time management

Discretion

Stakeholder coordination

Planning & logistics

Problem solving

Team collaboration

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

The University of Alabama in Huntsville is seeking an Executive Operations Coordinator to provide high-level coordination and operational support within the Office of the President. The role focuses on planning presidential events, meetings, and activities, coordinating with stakeholders, and ensuring smooth operation of the President’s Office.

Requirements include a Bachelor’s degree and 3–5 years in event management or executive administration, with exceptional organizational and interpersonal