Preschool Office & Operations Coordinator

Heritage Oak Private Education; San Jose (CA); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid holidays and sick days

401k plan with company match

Tuition discounts for your children

Professional development

Education reimbursement and partnersh­

Job summary

Spring Education Group seeks an Office Administrator for Merryhill School to support daily front office operations, family communications, enrollment, and licensing documentation. You will partner with school leadership to maintain compliance and a welcoming campus environment.

You will serve as a reliable point of contact for families, manage student records, assist with events, and help ensure a safe, organized preschool setting. The role emphasizes teamwork and professional conduct.

Qualifications

• High school diploma or equivalent required.
• Associate's or Bachelor's degree preferred.
• Must meet Director Qualification requirements for the state where the school operates.
• Prior experience in a preschool, childcare, or school environment required.
• Previous administrative, leadership, or supervisory experience preferred.
• Strong organizational, problem-solving, and time-management skills.
• Excellent communication, customer service, and interpersonal abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to pass all required state and federal background checks.

Responsibilities

• Support daily school office operations and family communication.
• Assist enrollment, scheduling, and licensing documentation.
• Provide outstanding customer service to families.
• Coordinate school events, tours, and community outreach activities.
• Assist with staff onboarding and administrative tasks.
• Maintain accurate student and licensing files.

Skills

Communication skills

Customer service

Organizational skills

Time management

Leadership experience

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Job description

Spring Education Group seeks an Office Administrator for Merryhill School to support daily front office operations, family communications, enrollment, and licensing documentation. You will partner with school leadership to maintain compliance and a welcoming campus environment.

You will serve as a reliable point of contact for families, manage student records, assist with events, and help ensure a safe, organized preschool setting. The role emphasizes teamwork and professional conduct.