Office Administrator Preschool

Heritage Oak Private Education; San Jose (CA); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid holidays and sick days

401k plan with company match

Tuition discounts for your children

Professional development

Education reimbursement and partnersh­

Job summary

Spring Education Group seeks an Office Administrator for Merryhill School to support daily front office operations, family communications, enrollment, and licensing documentation. You will partner with school leadership to maintain compliance and a welcoming campus environment.

You will serve as a reliable point of contact for families, manage student records, assist with events, and help ensure a safe, organized preschool setting. The role emphasizes teamwork and professional conduct.

Qualifications

• High school diploma or equivalent required.
• Associate's or Bachelor's degree preferred.
• Must meet Director Qualification requirements for the state where the school operates.
• Prior experience in a preschool, childcare, or school environment required.
• Previous administrative, leadership, or supervisory experience preferred.
• Strong organizational, problem-solving, and time-management skills.
• Excellent communication, customer service, and interpersonal abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to pass all required state and federal background checks.

Responsibilities

• Support daily school office operations and family communication.
• Assist enrollment, scheduling, and licensing documentation.
• Provide outstanding customer service to families.
• Coordinate school events, tours, and community outreach activities.
• Assist with staff onboarding and administrative tasks.
• Maintain accurate student and licensing files.

Skills

Communication skills

Customer service

Organizational skills

Time management

Leadership experience

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Job description

Spring Education Group is a national network of independent schools serving students from preschool through 12th grade. We believe that students can achieve more than they imagine. Each Spring school offers a carefully designed program led by expert educators who cultivate academic excellence, student independence, and a lasting love of learning. Our tuition-funded model allows our schools to create an open, transparent culture and a strong community, without the distractions of fundraising. We are building our network of schools to bring our distinctive approach to inspiring students to more families across America.

Office Administrator - Merryhill School

What We Offer

• Medical, dental, and vision insurance
• Paid holidays and sick days
• 401k plan with company match
• Tuition discounts for your children
• Professional development
• Education reimbursement and partnerships

About the Role

The Preschool Office Administrator plays an important role in supporting the daily operations of the school and ensuring an exceptional experience for students, families, and staff. This position partners closely with school leadership to support front office operations, family communication, enrollment processes, compliance-related documentation, and the overall organization of the campus.

In this role, you will serve as a welcoming and dependable point of contact for the school community while also helping maintain a safe, organized, and high-quality preschool environment.

You will also:

• Serve as a member of the school leadership team and support overall campus operations
• Partner with school leadership to maintain compliance with state licensing regulations and company policies
• Support enrollment, retention, and family engagement initiatives
• Assist with staff onboarding, scheduling, and administrative support activities
• Provide outstanding customer service to prospective and current families
• Respond proactively and professionally to parent questions and concerns
• Manage student enrollments, withdrawals, waitlists, and student records
• Maintain accurate and organized student, licensing, and office files
• Assist with school events, tours, and community outreach activities
• Support daily campus operations, including student attendance, reporting, and administrative workflows
• Serve as a leadership resource in the absence of the Principal or Assistant Principal, as appropriate
• Foster a positive, professional, and welcoming school culture for students, families, and staff

What We're Looking For

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred
• Must meet Director Qualification requirements for the state in which the school operates
• Prior experience in a preschool, childcare, or school environment required
• Previous administrative, leadership, or supervisory experience preferred
• Strong organizational, problem-solving, and time-management skills
• Excellent communication, customer service, and interpersonal abilities
• Ability to manage multiple priorities in a fast-paced environment
• Ability to pass all required state and federal background checks

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. In general, this position requires an individual to frequently walk, stand, sit, squat, stoop, reach, kneel, rise from the floor, twist, listen, read, write, and speak the English language. In addition, this position often requires an individual to carry, lift, use repetitive or fine hand movements, and occasionally push, pull, or bend. This position is regularly required to hear and use clear vision with or without correction. Spring Education Group, including, but not limited to SEG Inc., and their affiliates (collectively "Company") is an Equal Opportunity Employer. All qualified applicants for employment and employees are provided equal employment opportunities, including in recruitment, hiring, and assignment, without regard to actual or perceived race, color, religion and religious creed, sex (including pregnancy and related conditions), sexual orientation, gender identity, gender expression, marital or familial status, age, national origin, ancestry, disability, genetic information, military/veteran status, or any other classification protected by federal, state, or local law. The Company expressly prohibits any form of unlawful employee or student harassment or discrimination.