Preschool Education Admin & Logistics Coordinator

HeartShare Wellness LTD; New York (NY); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Health, dental, vision and life保险

403(B) retirement plan

Paid vacation, sick, personal days, &

Tuition Assistance Program

Professional Development opportunities

Gympass Discount

Verizon Wireless Discount

Broadway tickets & entertainment perks

Job summary

HeartShare Wellness LTD in New York seeks a School Administrative Assistant to support our Preschool Education Division. You will handle daily administrative tasks, coordinate meetings, prepare reports, and maintain records while liaising with staff, families, and external partners.

You will manage correspondence, organize documents, assist with program logistics, and ensure HIPAA compliance. Strong attention to detail, excellent organization, and bilingual English/Spanish communication are

Qualifications

• Minimum 1-year experience in an administration or office support role.
• High School Diploma/Equivalent required.
• Proficiency in Microsoft Outlook, TEAMS and Excel; Paycom familiarity preferred.
• Strong verbal and written communication in English and Spanish.

Responsibilities

• Coordinate meetings and maintain the school calendar.
• Handle correspondence, organize documents, and assist with program logistics.
• Liaise with DOE, SCE, CPSE and districts on related services and scheduling.
• Coordinate bus routing and act as liaison between families and school administration.
• Maintain patient and staff records and ensure HIPAA compliance.

Skills

Bilingual English/Spanish

Organizational skills

Customer service

Flexibility & adaptability

Education

High School Diploma/Equivalent

Tools

Microsoft Outlook

TEAMS

Excel

Job description

HeartShare Wellness LTD in New York seeks a School Administrative Assistant to support our Preschool Education Division. You will handle daily administrative tasks, coordinate meetings, prepare reports, and maintain records while liaising with staff, families, and external partners.

You will manage correspondence, organize documents, assist with program logistics, and ensure HIPAA compliance. Strong attention to detail, excellent organization, and bilingual English/Spanish communication are