Preconstruction Coordinator & Receptionist

Steel Encounters; Salt Lake City (UT); On-site; USD 37,000 - 42,000; Full time

Benefits offered by this job

Health / Dental / Vision (Company pays

Annual Bonus

Cell Phone Allowance ($40 monthly)

Paid vacation time (10 days) and Paid

Employee Stock Ownership Plan and 401K

Job summary

Steel Encounters in Salt Lake City, UT is hiring a Preconstruction Coordinator & Receptionist to support construction leadership and the Office Manager. This in-person role handles bid tracking, scheduling, and front-office tasks.

You will greet visitors, manage calls, assist with project schedules, and maintain PTO calendars while supporting daily administrative duties and CRM updates. Bilingual Spanish is a plus.

Qualifications

• High School Diploma or equivalent required.
• Two years of office, clerical, or receptionist experience.
• Proficiency with Microsoft Office (Outlook, Word, Excel).
• Strong written and verbal communication skills.

Responsibilities

• Track and review incoming bid opportunities.
• Maintain CRM bid tracking to prevent missed bids.
• Assist in creating initial project schedules.
• Manage craft worker PTO calendar and schedules.
• Greet visitors and direct calls in a professional manner.
• Handle front office mail, packages, and lobby upkeep.

Skills

Spanish Fluency

Communication skills

Microsoft Office

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

WHO WE ARE | WHAT WE DO

Are you looking for a company who values their employees and wants to help them grow? Are you someone who enjoys being part of a team that is proud of the work they do and whose goal is to provide our customers with outstanding construction experience? Steel Encounters is the premier specialty building envelope subcontractor and steel joist and deck supplier. Steel Encounters is an ESOP company (employee-owned company), employees receive company stock annually that goes directly towards retirement. Each employee-owner takes pride in their work and is an important contributor to our overall success. We are a multi-cultural, multi-generational employee-owned company, employing individuals from different areas of the U.S. and around the world. Steel Encounters benefits from the richness of our diversity and recognizes the power of our employees working together. As a unified group, we accomplish the company’s challenges and create a stimulating work environment that makes our company welcoming, accepting, and successful. At Steel Encounters, our team is our greatest asset.

We are looking for a qualifiedPreconstruction Coordinator & Receptionist who supports construction leadership & Office Manager by welcoming and orienting those who visit our office or call our main line, monitor and track incoming bid opportunities, ensure bids are submitted on-time,track PTO requests for craft workers, update our labor and equipment schedule, and support one-off construction administration projects. This position is in-person located in ourSalt Lake City, Utahoffice.

BENEFITS & PERKS

• Competitive rates, negotiable based on experience ($18-20 hourly)
• Health / Dental / Vision (Company pays 75% of Health premium)
• Annual Bonus
• Cell Phone Allowance ($40monthly)
• Paid vacation time (10 days) and Paid Holidays (8)
• Employee Stock Ownership Plan and 401K

DUTIES & RESPONSIBILITIES

Preconstruction Coordinator Responsibilities

• Track and review incoming bid opportunities
• Ensure that our CRM tracking our bids are up to prevent missed bids and ensure accurate metrics
• Support the creation of initial project schedules
• Maintain the craft worker PTO calendar
• Reconcile the equipment and labor schedule

Receptionist Responsibilities

• Greeting Guests – Greeting visitors and clients in a friendly and professional manner.
• Directing Calls – Answering and directing phone calls to the appropriate individuals or departments.
• Front Office Management – Handling incoming and outgoing mail and packages and distributing to the appropriate individuals or departments. Ensure the front office area, front conference room, and lobby are kept clean, organized, and professional looking.
• Manage outgoing and incoming mail and packages

QUALIFICATIONS & COMPETENCIES

• High School Diploma or equivalent experience
• Two years of office, clerical, or receptionist experience
• Knowledgeable with Microsoft Office suite including Outlook, Word, and Excel in particular
• Spanish Fluency
• Able to learn proprietary software
• The ability to search for products and services online, place orders, and track packages
• Strong written and verbal communication skills

This listing will remain open through October 23, 2026. Please submit your application by this date to be considered.