Preconstruction Coordinator

Intermountain Electric, Inc. (IME); Aurora (CO); On-site; USD 60,000 - 90,000; Full time

Job summary

Intermountain Electric, Inc. (IME) seeks a detail-oriented Preconstruction Coordinator to support bids, qualifications, proposals, and presentations with organized, ethical coordination.

You will own information and document management, CRM data integrity, and bid workflow coordination, collaborating with estimators, project managers, and operations staff to keep deadlines and maintain data quality. This role thrives in a fast-paced environment and offers opportunities to build smart systems and

Qualifications

• Excellent organizational skills with strong attention to detail.
• Ability to prioritize competing projects without sacrificing quality.
• Strong technical aptitude and proficiency with CRM systems.
• Demonstrated integrity and ethical judgment with stakeholders.
• Clear, professional communication and collaborative mindset.
• Ability to work independently while being a reliable team partner.

Responsibilities

• Take ownership of incoming bid invitations: download, organize, distribute, and version-control drawings and documents.
• Maintain access to current, accurate information for estimating teams.
• Assist with prequalification and proposal documentation, including contract records and alerts.
• Keep document workflows orderly and accessible in the company system.
• Input new opportunities into the CRM with accurate project details and deadlines.
• Track milestones and update CRM entries through the preconstruction lifecycle.

Skills

Organizational skills

Attention to detail

CRM proficiency

Professional communication

Independent worker

Creative writing

MS Office

Procore

Bluebeam

CRM systems

Tools

Procore

Bluebeam

Microsoft Office

CRM platforms

Job description

About Us

Intermountain Electric (IME) brings decades of experience as a trusted leader in electrical contracting. Founded in 1946, we began as a small company in Denver, CO, and have since grown to be part of the largest specialty contractor in North America. Today, we work with owners and contractors nationwide, delivering complex construction solutions across various industries, including aviation, mission critical, entertainment, and healthcare.

At IME, our people are our most valuable asset. We are committed to fostering a culture that prioritizes safety, quality, and professional growth. Joining IME is more than just finding a job—it's about building a career with opportunities to advance and make an organizational impact. Power your future with IME and be a part of a team that drives success in every project.

About This Role

For 80 years, Intermountain Electric, Inc. (IME) has been a trusted partner on the front lines of some of the most essential electrical projects, delivering safe, smart, and reliable electrical solutions through our people and partnerships, the IME Way.

Through strategic planning, collaboration, and technical excellence, and guided by our values of Integrity, Safety, Ingenuity, Relationships, Craftsmanship, and Spark, we empower our professionals to innovate, support our field teams, and strengthen the partnerships that move our work forward.

Join a team where your expertise fuels the systems that keep communities running!

Position Summary

We are seeking a detail-oriented and proactive Preconstruction Coordinator to support bids, qualifications, proposals, and presentations through accurate, organized, and ethical preconstruction coordination. This role is ideal for someone who values doing things right, enjoys building smart systems, and thrives in a fast-paced, collaborative environment.

What You’ll Do

Key Responsibilities

Information & Document Management

• Take full ownership of all incoming bid invitations by downloading, organizing, distributing, and version-controlling drawings, specifications, addenda, and related documents.
• Ensure the estimating team always has access to the most current, accurate information, demonstrating integrity through diligence and accountability.
• Assist with the preparation, organization, and tracking of prequalification and proposal documentation, including contract records and alerts.
• Maintain orderly, clean, and sustainable document workflows within the company’s document management system for immediate accessibility.
• Continuously look for smarter, more efficient ways to manage documents and data.

CRM Data Integrity & Project Setup

• Accurately input all new opportunities into the CRM, including bid dates, project scope, client details, and deliverables.
• Protect data integrity through proactive hygiene—ensuring records are complete, consistent, and dependable.
• Track project milestones and update CRM entries throughout the preconstruction lifecycle to support forecasting, reporting, and team alignment.

Bid Coordination & Workflow Support

• Manage the flow of bid-related information between internal teams and external partners with clarity and timeliness.
• Maintain organized estimating and bid schedules, ensuring deadlines, reminders, and follow-ups are consistently executed.
• Partner with estimators and leadership to schedule bid reviews and support smooth pursuit execution.
• Anticipate team needs by ensuring all required materials are prepared well in advance of deadlines.

Collaboration & Communication

• Coordinate closely with estimators, project managers, and operations staff to promote seamless communication.
• Foster trust through honest, ethical, and clear communication—listening actively and responding promptly.
• Maintain professionalism and positivity in all interactions, bringing authenticity and energy to the team while contributing to a respectful, supportive work environment.
• Support a culture where people feel safe—physically, mentally, and emotionally—to do their best work.

Process Implementation & Continuous Improvement

• Assist in enhancement and maintenance of prequalification systems that ensure credentials, certifications, and company information remain accurate and current.
• Curate and manage a comprehensive library of resumes, project sheets, references, and marketing materials.
• Identify and implement opportunities to improve document workflows, CRM utilization, and information management practices—building better tools that make the work easier for everyone.

Additional duties as assigned.

What You’ll Bring

Knowledge, Skills & Abilities

• Exceptional organizational skills with remarkable attention to detail
• Ability to prioritize and balance competing projects without compromising quality
• Strong technical aptitude and proficiency with CRM systems
• Demonstrated integrity and ethical judgment with internal and external stakeholders
• Clear, professional communication skills and a collaborative mindset
• Ability to work independently while remaining a reliable, engaged team partner
• Creative writing skills and the ability to represent the organization with care and authenticity
• Proficiency with Microsoft Office, Adobe Creative Suite, Procore, Bluebeam, and CRM platforms
• Experience overseeing initiatives from rollout through completion in a fast-paced environment
• Strong data entry accuracy and consistency