Project Coordinator

ICON National; Glendale (AZ); On-site; USD 55,000 - 75,000; Full time

Job summary

ICON National is seeking a Project Coordinator for a full-time preconstruction role in the Glendale, AZ area. You will support both preconstruction and operations teams, helping with budgeting, scope development, subcontractor outreach, RFIs, submittals, procurement tracking, and change management.

The role bridges preconstruction and operations, ensuring continuity of scope, assumptions, design requirements, and identified risks from estimating through execution.

Qualifications

• 1 year of construction experience.
• Strong organizational and communication skills.
• Detail-oriented with high accuracy.

Responsibilities

• Create and maintain project SharePoint workspaces and distribute documents.
• Prepare meeting agendas, minutes, action items, logs, matrices.
• Organize plans, specifications, RFIs, submittals, reports.
• Read project documents to support scope development and estimation.
• Coordinate with subcontractors; solicit bids and review proposals.
• Collect and organize RFIs, scope questions, pricing documents.
• Identify scope gaps and incomplete information for review.
• Participate in site walks and project investigations.
• Document field observations and constraints for the team.
• Assist with turnover activities and communicate scope and risks.
• Support PM and Superintendent with RFIs, submittals, procurement tracking.
• Assist with tracking changes and closeout docs.

Skills

Analytical thinking

Communication

Attention to detail

Organizational skills

MS Office

Team player

Adaptability

Tools

MS Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Pre-Construction Full Time

Job Summary & Responsibilities:

We are seeking a motivated, detail-oriented Project Coordinator to support projects throughout both the preconstruction and construction phases. The ideal candidate will possess a foundational understanding of construction and estimating principles, a general understanding of project coordination, strong organizational and communication skills, and a desire to develop a comprehensive understanding of the full project lifecycle.

The Project Coordinator provides administrative, technical, estimating, and project coordination support to both the Preconstruction and Operations Departments. Working under the direction of the Preconstruction Manager and Project Manager, this position assists with project budgeting, scope development, subcontractor procurement, due diligence, project turnover, document control, RFIs, submittals, procurement tracking, change management, project coordination, and closeout activities.

This position serves as a bridge between Preconstruction and Operations, helping maintain continuity of project scope, assumptions, subcontractor commitments, design requirements, and identified risks from estimating through project execution, while developing a strong understanding of construction estimating, project coordination, field operations, and subcontractor management. This position assists with:

Project Setup & Document Management

• Create and maintain project-specific SharePoint workspaces and organize and distribute project documents throughout the preconstruction and construction processes.
• Prepare meeting agendas, meeting minutes, action items, project logs, matrices, and other project documentation.
• Collect, organize, and maintain plans, specifications, reports, addenda, RFIs, submittals, and supplemental project documents.
• Read and interpret project plans, specifications, reports, addenda, and due diligence documents to identify project requirements and support the Preconstruction Estimator with scope development.
• Perform quantity takeoffs and assist with estimate development, scope validation, value engineering, procurement planning, phasing, and constructability reviews.
• Assist with preparation and maintenance of scope narratives, assumptions, exclusions, clarifications, bid forms, and other preconstruction deliverables.
• Review revised project documents and assist in identifying changes that may affect scope, quantities, pricing, or subcontractor coverage.

Subcontractor Engagement

• Contact prospective subcontractors and vendors to generate bidding interest and support bid coverage.
• Distribute bid documents and perform initial reviews of subcontractor proposals to assist the Preconstruction Estimator with bid leveling, scope comparisons, and proposal evaluations.
• Identify potential scope gaps, exclusions, qualifications, and incomplete information for review by the Preconstruction Estimator.
• Collect and organize subcontractor RFIs, scope questions, pricing, and other required documentation throughout the bidding process.

Project Evaluation & Field Support

• Participate in site walks, project investigations, subcontractor walkthroughs, and other project visits to support scope development and estimate accuracy.
• Document existing conditions, field observations, measurements, project constraints, and potential scope or coordination concerns for review by the project team.

Project Turnover & Operations Support

• Participate in project turnover activities and assist with organizing and communicating project scope, assumptions, exclusions, subcontractor commitments, owner requirements, and identified project risks to the Operations team.
• Support the Project Manager and Superintendent with assigned project coordination activities, including RFIs, submittals, procurement tracking, project documentation, subcontractor follow-up, and meeting coordination.
• Assist with tracking project changes, outstanding information, material lead times, and other items that may affect project execution.
• Assist with project closeout activities, including warranties, operation and maintenance manuals, as-built documentation, testing reports, certifications, and other required closeout documents.
• Perform other duties as assigned in support of the preconstruction process.

Required Skills and Abilities:

• Analytical and problem-solving skills
• Strong communication skills, both written and verbal
• Strong attention to detail and high level of accuracy
• Strong organizational skills
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) with advanced Excel functions preferred
• Ability to work independently as well as part of a team.
• Flexibility to adapt to changing priorities and business needs.
• Comfortable working in a fast-paced environment.

Experience:

• 1 years of construction experience
• Strong attention to detail, organization and strong communication skills