Preconstruction Coordinator

Haydon; Tempe (AZ); On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

Health insurance

Professional development

Retirement planning

Teamwork / camaraderie

Work-life balance

Job summary

Haydon, headquartered in Phoenix, AZ, is seeking an Administrative Assistant to support the Pre-Construction department in Tempe. The role involves bid documents, project setup in Viewpoint and Procore, and coordinating with trade partners to ensure timely, accurate document flow.

The ideal candidate has 1+ year in construction administration, strong MS Office skills, and excellent organizational abilities to thrive in a fast-paced team environment.

Qualifications

• 1+ years related experience in construction industry.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Strong analytical, planning and organizational skills.
• Ability to multi-task and meet deadlines in a fast-paced environment.
• Excellent communication and teamwork abilities.

Responsibilities

• Support overall administrative requirements of the Pre-Construction department.
• Prepare bid documents and proposals.
• Maintain bidding software Building Connected.
• Create bid invites and coordinate trade partners.
• Distribute amendments and related documents.
• Assist estimators on bidding projects and prequalification processes.
• Process owner prequals and set up projects in Viewpoint/Procore.
• Manage document control and coordination of meetings.

Skills

Microsoft Office

Excel

Word

Outlook

Viewpoint

Procore

Analytical skills

Planning

Organizational skills

Teamwork

Communication

Attention to detail

Tools

Viewpoint

Procore

Job description

Haydon is headquartered in Phoenix, Arizona and established in 1991 on a foundation of grit and long-lasting relationships. The company serves a wide scale of markets with its all-in-one construction solutions including: Building (Commercial), Heavy Civil, Preconstruction, Landscape and Building Information Modeling. Haydon’s unique full-service structure for all major scopes of work enables clients to receive detailed expertise during preconstruction, minimized schedule risk during construction and the best overall value on projects. Haydon offers a full suite of premier modern construction solutions. This includes Earthscapes, a full-service landscaping division, Origin, a modeling and design subsidiary, Desert Infrastructure Services, a manhole rehabilitation services subsidiary, and Omni Electric, an electrical and communication infrastructure construction services company. Whether it’s the roads we drive on or the buildings we work, shop, learn, play and receive care in, Haydon is the one contractor that serves the entire spectrum of the construction industry – and it does so with heart. The company employs quality, passionate people, innovative technology, an open mind and a can-do attitude to construct projects that serve our entire community. For more information, please visit haydon.com.

Summary

Individual will be responsible for supporting the overall administrative requirements of the Pre-Construction department.

Essential Job Functions

Overall duties include, but are not limited to, the following:

• Bid documents / proposal preparation
• Maintain Bidding software Building Connected
• Create bid invites and all trade partners
• Distribution of amendments and associated documents
• Contacting trade partners
• Assisting Estimators on bidding projects, setting up buyout
• Assisting of processing of pre-qualification applications of new trade partners
• Processing of Owner prequals
• Ordering of bid-bonds/ Performance and Payment bonds / Permit bonds
• Owner contract compliance reviews
• Processing of any AIA or Consensus Owner contract documents and distribute
• Ordering all insurance certs for all jobs, permits, OCIPS etc.
• Maintenance of tracking logs for precon
• Set-up of estimating and project folders
• Process Owner precon Pay applications
• Create Open projects in Viewpoint
• Enter budgets / estimates /Change orders in Viewpoint
• Enter vendors in Viewpoint
• Create new projects in Procore and document control
• Process all subcontracts and purchase orders for Building division and special projects
• Attendance at various trade events (local)
• Attendance at site-visits, pre-bid meetings, and kick-off meetings
• Coordination and scheduling of meetings, appointments, and events.
• Set up team building events for precon department
• Maintain procedures for precon coordinators

Knowledge, Skills & Abilities

• 1+ years related experience in construction industry, or an acceptable combination of education and experience.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook; working knowledge of Viewpoint or ability to quickly learn is a plus
• Strong analytical, planning, problem solving and organizational skills.
• Ability to multi-task, prioritize, and meet deadlines in a fast-paced environment
• Ability to build relationships and work effectively with a team.
• Strong interpersonal and communication skills.
• Attention to detail and ability to see the bigger picture.

Benefits At Haydon/Earthscapes

Health Options

• Medical, Dental, & Vision
• Critical Illness, Hospital, Accident
• Short-Term / Long-Term Disability
• Infertility Treatment Coverage

Worklife Balance

Professional Development

Teamwork / Camaraderie

Retirement Planning

EEO Statement

Haydon Companies is an Equal Employment Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and employees without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by appliable law.

Visa and Sponsorship

Candidates must have current and ongoing authorization to work in the United States without employer sponsorship. Except where expressly indicated in the job posting, the company is unable to sponsor or assume sponsorship of an employment visa at this time