Preconstruction Planner & Bid Coordinator

Haydon Companies; Tempe (AZ); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health Options

Disability coverage

Infertility treatment coverage

Job summary

Haydon Companies is seeking a Pre-Construction Administrative Specialist to support our Pre-Construction department in Tempe, AZ. You will assist estimators, manage bid documents, coordinate with trade partners, and help set up estimations and project folders.

The role requires familiarity with bidding processes, software like Viewpoint or similar, and strong organizational skills to handle multiple tasks in a fast-paced construction environment.

Qualifications

• 1+ years related experience in construction industry.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook; working knowledge of Viewpoint or ability to quickly learn is a plus
• Strong analytical, planning, problem solving and organizational skills.
• Ability to multi-task, prioritize, and meet deadlines in a fast-paced environment
• Ability to build relationships and work effectively with a team.
• Strong interpersonal and communication skills.
• Attention to detail and ability to see the bigger picture.

Responsibilities

• Bid documents / proposal preparation
• Maintain Bidding software Building Connected
• Create bid invites and all trade partners
• Distribution of amendments and associated documents
• Contacting trade partners
• Assisting Estimators on bidding projects, setting up buyout
• Assisting of processing of pre-qualification applications of new trade partners
• Processing of Owner prequals
• Ordering of bid-bonds/ Performance and Payment bonds / Permit bonds
• Owner contract compliance reviews
• Processing of any AIA or Consensus Owner contract documents and distribute
• Ordering all insurance certs for all jobs, permits, OCIPS etc.
• Maintenance of tracking logs for precon
• Set-up of estimating and project folders
• Process Owner precon Pay applications
• Create Open projects in Viewpoint
• Enter budgets / estimates /Change orders in Viewpoint
• Enter vendors in Viewpoint
• Create new projects in Procore and document control
• Process all subcontracts and purchase orders for Building division and special projects
• Attendance at various trade events (local)
• Attendance at site-visits, pre-bid meetings, and kick-off meetings
• Coordination and scheduling of meetings, appointments, and events.
• Set up team building events for precon department

Skills

Construction industry experience

MS Office suite

Analytical skills

Multi-tasking

Team collaboration

Communication skills

Attention to detail

Tools

Viewpoint

Job description

Haydon Companies is seeking a Pre-Construction Administrative Specialist to support our Pre-Construction department in Tempe, AZ. You will assist estimators, manage bid documents, coordinate with trade partners, and help set up estimations and project folders.

The role requires familiarity with bidding processes, software like Viewpoint or similar, and strong organizational skills to handle multiple tasks in a fast-paced construction environment.