Preconstruction Bid & Docs Coordinator

Byrne & Jones; Earth City (MO); On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

Salary based on experience

Profit sharing

Health coverage

401(k)

Paid time off

Professional development

Company stability

Job summary

Byrne & Jones Construction is seeking an organized administrative professional to support bid processes and project coordination in the Midwest. You will manage bid packages, licenses, bonds, and cooperative purchasing, while assisting with CRM records and marketing collateral.

Qualifications include 2–3 years in admin or estimating support, a high school diploma (associate/bachelor preferred), strong attention to detail, and proficiency with Microsoft Office and SharePoint.

Qualifications

• Two to three years in an administrative, estimating support, or construction support role, or equivalent demonstrated capability.
• High school diploma or equivalent required; an associate or bachelor’s degree in Construction Management, Business, Communications or a related field is preferred.
• Ability to prioritize deadlines and determine what each submittal requires without waiting for direction.
• Attention to detail to catch missing forms, expired documents, and inconsistencies before they reach an owner or agency.
• Experience with Microsoft Office and SharePoint or similar; Heavy Bid, Heavy Job, Contractor Foreman, or CRM software is a plus.
• A Missouri Notary Public commission, or willingness to obtain one; experience on sports or park projects is a plus.

Responsibilities

• Bid packages: order and distribute bid documents, plans, specifications, and addenda, and assemble/submit complete packages ahead of deadline.
• Bonds and insurance: request and track bid bonds, performance and payment bonds, and certificates of insurance for pursuits, projects, and vendors.
• Licensing and qualification: compile and submit state, city, and contractor license applications, prequalification packages, and background/fingerprint requirements.
• Cooperative purchasing: maintain cooperative purchasing relationships and keep renewals current ahead of need.
• Sales support: support proposals and presentation materials, maintain CRM records and pipeline reports, and coordinate with marketing on collateral and project photography.
• Engineering support: route drawings, specifications, and design deliverables between engineering, estimating, and external partners, with clear version control.
• Notarization: provide notary services for bid documents, bonds, and licensing submittals.

Skills

Experience

Education

Judgment

Attention to detail

Software

Credentials

Education

High school diploma

Associate or Bachelor degree in Construction Management or related field

Tools

Microsoft Office

SharePoint

Heavy Bid

Heavy Job

Contractor Foreman

CRM software

Job description

Byrne & Jones Construction is seeking an organized administrative professional to support bid processes and project coordination in the Midwest. You will manage bid packages, licenses, bonds, and cooperative purchasing, while assisting with CRM records and marketing collateral.

Qualifications include 2–3 years in admin or estimating support, a high school diploma (associate/bachelor preferred), strong attention to detail, and proficiency with Microsoft Office and SharePoint.