Preconstruction Administrator

Byrne & Jones Construction; Earth City (MO); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Profit sharing

Health coverage

401(k) with company match

Paid time off and holidays

Professional development

Job summary

Byrne & Jones Construction, a leading Midwest contractor, seeks an organized administrative professional to support bids, licenses, and coordination across departments. The role emphasizes accuracy, deadline management, and multi-project support within a growing company.

You will handle bid documents, bonds, licenses, CRM records, and coordination with engineering and marketing teams, contributing to successful pursuits.

Qualifications

• High school diploma or equivalent required.
• 2–3 years in an administrative, estimating support, or construction support role.
• Experience with Microsoft Office and SharePoint preferred.
• Missouri Notary Public commission or willingness to obtain one is a plus.

Responsibilities

• Prepare and distribute bid documents, plans, specifications, addenda, and packages.
• Request and track bid bonds, performance and payment bonds, and insurance certificates.
• Compile and submit licensing and qualification materials.
• Maintain cooperative purchasing relationships and renewals.
• Support proposals, CRM records, and project photography coordination.
• Route drawings and design deliverables with version control.
• Provide notary services for bid documents and licensing submittals.

Skills

Administrative experience

Attention to detail

Judgment

Communication

Education

High school diploma

Construction management/business/communications degree preferred

Tools

Microsoft Office

SharePoint

CRM software

Job description

Nationally Recognized. Midwest Built.

Byrne & Jones Construction is one of the largest construction companies in the Midwest. For 50 years, our asphalt, concrete, microsurfacing, soil stabilization, engineering and design, parks, and sports divisions have built the roads, parking lots, parks, and athletic facilities communities utilize every day — and we self-perform the work other builders subcontract.

What You Will Own

• Bid packages. Order and distribute bid documents, plans, specifications, and addenda, and assemble and submit complete packages, electronic and hard copy, ahead of deadline.
• Bonds and insurance. Request and track bid bonds, performance and payment bonds, and certificates of insurance for pursuits, projects, and vendors.
• Licensing and qualification. Compile and submit state, city, and contractor license applications, prequalification packages, and background and fingerprint requirements.
• Cooperative purchasing. Maintain cooperative purchasing relationships and keep renewals current ahead of need.
• Sales support. Support proposals and presentation materials, maintain CRM records and pipeline reports, and coordinate with marketing on collateral and project photography.
• Engineering support. Route drawings, specifications, and design deliverables between engineering, estimating, and external partners, with clear version control.
• Notarization. Provide notary services for bid documents, bonds, and licensing submittals.

What You Bring

• Experience. Two to three years in an administrative, estimating support, or construction support role, or equivalent demonstrated capability. Paralegal experience is a plus but not required.
• Education. High school diploma or equivalent required. An associate's or bachelor's degree in Construction Management, Business, Communications or a related field is preferred.
• Judgment. The ability to prioritize competing deadlines and determine what each submittal requires without waiting for direction.
• Attention to detail. You catch the missing form, the expired document, and the inconsistency before it reaches an owner or agency.
• Software. Microsoft Office and SharePoint or similar. Experience with Heavy Bid, Heavy Job, Contractor Foreman, or CRM software is a plus.
• Credentials. A Missouri Notary Public commission, or the willingness to obtain one. Experience on sports or park projects is a plus.

What We Offer

• Base salary. Competitive and based on experience.
• Profit sharing. Additional earning potential tied to company and individual performance.
• Health coverage. Comprehensive medical, dental, and vision insurance.
• Retirement. 401(k) with company match.
• Time off. Paid time off and paid holidays.
• Professional development. Training and support for continuing education and certification.
• Stability. A privately owned company that has grown across the Midwest for 50 years.
• Core values, lived. Be an expert. Do the right thing. Preserve reputation. Do whatever it takes. Have mutual trust and respect.

Byrne & Jones Construction is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, military or veteran status, or any other characteristic protected by federal, state, or local law.