Preconstruction Coordinator — Docs, Bids & Vendor Coordination

Tri-City Group; Des Moines (IA); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Tri-City Group is seeking a Preconstruction Coordinator to support efficient processes across the Midwest. You will manage administrative workflows, project documentation, and communications for preconstruction activities.

The role covers bid document handling, NDA tracking, and coordination with vendors and clients. Ideal candidates have an associate degree in a related field and 2+ years in administrative or project coordination roles within construction or engineering, with strong

Qualifications

• Two or more years of administrative, project coordination, proposal, or document control experience in construction or engineering.
• Experience supporting preconstruction, estimating, procurement, or project management activities.
• Experience coordinating proposals, bid documents, vendor communications, and project turnover documentation.

Responsibilities

• Establish and maintain project folders and standardized directory structures.
• Oversee documentation integrity, updates, and file locations.
• Download, organize, and manage bid documents, drawings, specifications, and related materials.
• Maintain project contacts/distribution lists.
• Coordinate project setup, establish routine meeting cadence for internal/external project communications.
• Schedule meetings for preconstruction milestones, prep agendas, and distribute minutes/recaps.
• Maintain action logs, decision logs, and other administrative project records.
• Distribute NDAs and track their completion.
• Issue RFPs to vendors/subcontractors; track bidder participation and submissions.
• Coordinate non-technical communications with vendors and subcontractors.
• Maintain vendor/subcontractor contact information; manage long-lead product submittal packages.

Skills

Organization

Process-driven

Independent worker

Administrative coordination

Documentation management

Written & verbal communication

Time management

Continuous improvement

Education

Associate degree in business administration, construction management, project management, or a related field

Job description

Tri-City Group is seeking a Preconstruction Coordinator to support efficient processes across the Midwest. You will manage administrative workflows, project documentation, and communications for preconstruction activities.

The role covers bid document handling, NDA tracking, and coordination with vendors and clients. Ideal candidates have an associate degree in a related field and 2+ years in administrative or project coordination roles within construction or engineering, with strong