Preconstruction Project Coordinator

Amteck, LLC; Lexington (KY); On-site; USD 45,000 - 60,000; Full time

Job summary

Amteck, LLC in Lexington, Kentucky is seeking a Pre-Construction Project Coordinator. This role involves managing CRM functions, preparing bid packages, and collaborating with various teams to ensure efficient project execution.

The ideal candidate will demonstrate strong organizational and communication skills, possess a high school diploma, and be proficient in Microsoft Office. Knowledge of construction principles is preferred.

Qualifications

• Demonstrated initiative and ability to work independently.
• Ability to communicate effectively across all organization levels.
• Knowledge of construction principles/practices is preferred.

Responsibilities

• Manage CRM tasks, including adding new opportunities and updating statuses.
• Prepare proposals, scope letters, and bid forms.
• Interact with engineers, architects, and subcontractors for collaboration.

Skills

Organizational Skills

Communication Skills

Problem-solving Skills

Data Critical Thinking

Attention to Detail

Education

High School Diploma

Tools

Microsoft Office

Job description

As a member of the pre‑construction team, the Pre‑Construction Project Coordinator applies best practices to develop and support the estimating team for their projects. The position reports to the Technologies Preconstruction Manager.

Responsibilities

• CRM Management Tasks:
  • Adding new opportunities
  • Updating opportunity status
  • Updating opportunity notes
  • Creating overhead bid numbers
  • Creating proposals
  • Adding project team to coins
  • Managing team environment
• Communicating with Preconstruction Manager and Technologies team to update CRM opportunities including bid revisions, schedule changes and document revisions and updates.
• Pre‑estimate:
  • Set up split, rename, and distribute drawings
  • Generate overlays
  • Prepare proposal documents
  • Supportive estimating tasks as trained and assigned
  • Under direct supervision, responsible for creating proposals, scope letters, bid forms, Accubid projects/Estimates, LiveCount, etc.
• Collaboration & Customer Relations:
  • Interacts with Operations, Purchasing, Business Development, and Estimating
  • Interacts with engineers, architects, consultants, owners, general contractors, representatives, and electrical equipment vendors
• Bid Preparation for Design/Build Projects:
  • Collecting and organizing bid information documents from the General Contractor(s) and customers
  • Downloading from an “ftp” site, files from email correspondence, scanning paper documents into the Box folders
  • Providing bid information to appropriate design services providers (e.g., fire alarm, lightning protection, electrical, etc.)
  • Receiving, organizing, and properly storing quotations from vendors and subcontractors
  • Preparing bid packages and sharing download links for subcontractors to provide quotes
• Construction Document Preparation:
  • Print, label, and ship drawings or equipment labels to field
  • Vendor visits
  • Welcoming/Greeting guests
  • Preparing meeting materials, coordinating catering, and sending meeting appointments as appropriate
  • Prepare conference rooms, starting up IT equipment
• Answer incoming Estimating Dept. calls and online bid requests; attend pre‑bid meetings when necessary.

Qualifications

• High School Diploma
• Working knowledge of Microsoft Office products (i.e., Word, Excel, etc.)
• Highly organized with strong attention to detail and ability to manage multiple, changing priorities
• Strong administrative, accounting, computer, and communication skills
• Ability to communicate effectively with individuals at all organizational levels
• Demonstrated initiative and ability to work independently, collaborate in a team environment
• Demonstrated aptitude for data critical thinking, analytical, and problem‑solving skills
• Knowledge of construction principles/practices (preferred)

The above job description in no way states or implies that these are the only duties to be performed by this employee. The incumbent is expected to perform other duties necessary for the effective operation of the business.