Preconstruction Admin: Bids, Docs & Project Closeouts

Mattox Plumbing, LLC; West Allis (WI); On-site; USD 40,000 - 56,000; Full time

Job summary

Mattox Plumbing, LLC is seeking a Preconstruction Administrator to support project managers from start to finish. You will organize bid packages, proposals, permits, and change orders, and assemble closeout packages with warranties and contracts.

The role requires strong organization, communication, and detail orientation to ensure accurate project files and timely submissions. On-site work with standard business hours is expected.

Qualifications

• Experience in construction estimating or project management.
• Filing, scanning documents, and taking meeting minutes.
• Familiarity with bid packages, submittal registers, and project documentation.

Responsibilities

• Assist Preconstruction Team with plan and spec distribution, printing needs, binders, and file estimates.
• Maintain and expand database software and set up for initial bidding.
• Create project startup kits.
• Upload and organize project plans, specs, and other docs; set up project, photos, contacts, notices, minutes; create submittal register in PM software.
• Contact sub-contractors by phone/email to confirm bids.
• Write, update, and submit contracts and sub-contracts.

Skills

Organization

Communication

Attention to detail

Professionalism

Critical thinking

Education

High School Diploma, GED, or proven work experience

Tools

QuickBooks

Condocs

Google Applications

Job description

Mattox Plumbing, LLC is seeking a Preconstruction Administrator to support project managers from start to finish. You will organize bid packages, proposals, permits, and change orders, and assemble closeout packages with warranties and contracts.

The role requires strong organization, communication, and detail orientation to ensure accurate project files and timely submissions. On-site work with standard business hours is expected.