Preconstruction Administrator

McCrory Construction; Independence (KS); On-site; USD 40,000 - 64,000; Full time

Job summary

McCrory Construction is seeking a Preconstruction Administrator to provide essential support to the Preconstruction team, coordinating project files, drawings, addenda, and trade communications. The role emphasizes accurate document control and timely communication across vendors, architects, engineers, and clients.

The position is full-time and in-office, requiring teamwork, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.

Qualifications

• Ability to read and understand construction specifications and drawings.
• Entry-level knowledge of standard estimating practices.
• Excellent oral and written business communication skills.
• Ability to multitask, prioritize, and handle pressure in a fast-paced environment.
• Strong analytical, organizational and problem-solving skills.
• Familiarity with software or internet-based programs is a plus.

Responsibilities

• Upload and Download solicitation and project files received
• Assist Preconstruction Team Leaders with managing the subcontractor solicitation process
• Set up, publish, and maintain Pre-construction opportunities in the company's construction management and project file management software - including all Drawings and Addenda Updates
• Perform internet research and utilize other technology/software, as required, to improve Trade record keeping and alignment
• Routinely update vendor/subcontractor information in the company's solicitation and trade development database
• Assist the Trade Development Manager, as needed, with the prequalification of vendors/subcontractors
• Analyze at the project level subcontractor coverage daily and make the appropriate daily contact and record efforts to procure the coverage
• Requires thorough knowledge and understanding of process flow to ensure information released to Pre-construction Team Leaders is complete, accurate, and well-organized
• General assistance to accounting, preconstruction, and company staff, as required
• Document control: receive, file, track, and distribute all construction documents to the appropriate Preconstruction Project Team Members
• Generate meaningful and accurate meeting minutes and distribute them timely once approved by the Preconstruction Team Leader
• Effectively and accurately communicate relevant project information to the project team
• Communicate ideas for improving company processes with a positive and constructive attitude and develop this attitude in others
• Manages each project’s Preconstruction Checklist to ensure proper direction with associated fees, if any, are communicated to the Preconstruction Team
• Routinely monitor and manage the Bids Email
• Adhere to and assist with the Trade Development Program as defined in the Standard Operating Procedures
• Participate in training and continuous improvement
• Responsible for following standard operating procedures
• Maintain and build working relationships with subcontractors, suppliers, architects, engineers, and clients.
• Assure our highly rated subcontractors, suppliers, architects, engineers, and clients always receive extraordinary treatment and respect.

Skills

Team player

Multitasking

Communication

Organization

Problem-solving

Job description

All Jobs > Preconstruction Administrator

The Project Administrator provides vital administrative support to the Preconstruction team, ensuring seamless project execution from start to finish. This role requires a high number of phone calls, attention to detail, and the ability to manage multiple tasks efficiently. This position is responsible for the production and gathering of project-related information and then tracking, filing, and distributing this information to all related parties.

*This is a full-time, in-office role.

Key Responsibilities

• 1. Upload and Download solicitation and project files received
• 2. Assist Preconstruction Team Leaders with managing the subcontractor solicitation process
• 3. Set up, publish, and maintain Pre-construction opportunities in the company's construction management and project file management software - including all Drawings and Addenda Updates
• 4. Perform internet research and utilize other technology/software, as required, to improve Trade record keeping and alignment
• 5. Routinely update vendor/subcontractor information in the company's solicitation and trade development database
• 6. Assist the Trade Development Manager, as needed, with the prequalification of vendors/subcontractors
• 7. Analyze at the project level subcontractor coverage daily and make the appropriate daily contact and record efforts to procure the coverage
• 8. Requires thorough knowledge and understanding of process flow to ensure information released to Pre-construction Team Leaders is complete, accurate, and well-organized
• 9. General assistance to accounting, preconstruction, and company staff, as required
• 10. Document control: receive, file, track, and distribute all construction documents to the appropriate Preconstruction Project Team Members
• 11. Generate meaningful and accurate meeting minutes and distribute them timely once approved by the Preconstruction Team Leader
• 12. Effectively and accurately communicate relevant project information to the project team
• 13. Communicate ideas for improving company processes with a positive and constructive attitude and develop this attitude in others
• 14. Manages each project’s Preconstruction Checklist to ensure proper direction with associated fees, if any, are communicated to the Preconstruction Team
• 15. Routinely monitor and manage the Bids Email
• 16. Adhere to and assist with the Trade Development Program as defined in the Standard Operating Procedures
• 17. Participate in training and continuous improvement
• 18. Responsible for following standard operating procedures
• 19. Maintain and build working relationships with subcontractors, suppliers, architects, engineers, and clients.
• 20. Assure our highly rated subcontractors, suppliers, architects, engineers, and clients always receive extraordinary treatment and respect.

Requirements

• A TEAM player. Having the ability to maintain flexibility and a positive attitude always
• Ability to read and understand construction specifications and drawings.
• Entry-level knowledge of standard estimating practices.
• Excellent oral and written business communication skills.
• Ability to multitask, prioritize, and handle pressure in a fast-paced environment.
• Strong analytical, organizational and problem-solving skills.
• Familiarity with the following software or internet-based programs is a plus: