Preconstruction Admin & Project Docs Specialist

MRA - The Management Association; West Allis (WI); On-site; USD 42,000 - 64,000; Full time

Job summary

Mattox Plumbing in West Allis, WI is seeking a Preconstruction Administrator to assist the preconstruction team from start to finish. The role focuses on organizing project files, preparing bid packages, submitting permit applications, and creating change orders to help keep projects on track.

The candidate will manage databases, generate Excel bid forms, and support project managers with documentation and communication. Strong organization and detail orientation are essential.

Qualifications

• High School Diploma, GED, or proven work experience required.
• Construction industry experience with estimating or project management preferred.
• Proficiency with computer tools including email, calendars, and Microsoft products; QuickBooks, Condocs and Google Apps a plus.

Responsibilities

• Assist preconstruction team with plan/spec distribution and bid preparation.
• Maintain and expand project database software and bid setup.
• Create project startup kits and submittal registers in project management software.
• Upload and organize project plans, specs, and documentation; manage meetings and minutes.
• Contact subcontractors to confirm bids and coordinate contracts.

Skills

Organization

Communication

Attention to detail

Professionalism

Critical thinking

Education

High School Diploma/GED or proven work exp

Tools

QuickBooks

Condocs

Google Apps

Job description

Mattox Plumbing in West Allis, WI is seeking a Preconstruction Administrator to assist the preconstruction team from start to finish. The role focuses on organizing project files, preparing bid packages, submitting permit applications, and creating change orders to help keep projects on track.

The candidate will manage databases, generate Excel bid forms, and support project managers with documentation and communication. Strong organization and detail orientation are essential.