Precision Billing & Receivables Coordinator

Elliott International; Houston (TX); On-site; USD 42,000 - 60,000; Full time

Job summary

Elliott International in Houston is seeking a detail-focused Billing & Receivables Coordinator to support invoicing, accounts receivable, and customer billing processes.

The ideal candidate will be organized, proactive, and comfortable managing a high volume of transactions, coordinating with multiple departments to resolve discrepancies and keep billing on schedule. This role requires strong attention to detail and clear communication to ensure timely payments.

Qualifications

• Three or more years of accounts receivable, customer billing, invoicing, or related accounting experience.
• Experience in a service-based, project-driven, or operationally complex business environment is a plus.
• Familiarity with QuickBooks Online or a comparable accounting platform preferred.
• Proficiency with Microsoft 365 applications, particularly Excel, Outlook, and Teams.

Responsibilities

• Prepare customer invoices using approved work records, service documentation, and other supporting information.
• Review billing materials for accuracy and completeness before processing invoices.
• Partner with internal departments to clarify discrepancies, obtain missing information, and resolve billing issues.
• Route invoices through established review and approval processes before distribution.
• Submit finalized invoices in accordance with customer-specific procedures and documentation requirements.
• Upload invoices and supporting materials to customer portals and other designated platforms as needed.
• Organize and maintain electronic billing files and supporting records.
• Ensure customer and transaction documentation is properly recorded in the accounting system.
• Assist with establishing new customer accounts and maintaining accurate account information.
• Monitor outstanding balances and conduct routine follow-up on past‑due invoices.
• Communicate with customers regarding invoice questions, payment status, and outstanding balances.
• Document collection efforts, customer correspondence, and account updates.
• Prepare recurring customer reports and respond to requests for billing‑related information.
• Coordinate with the accounting team to support accurate financial records and timely receivables processing.
• Prioritize competing billing deadlines and manage multiple accounts simultaneously.
• Identify process gaps, incomplete records, or account discrepancies and follow through on resolution.

Skills

Detail-oriented

Organized

Effective communicator

Multitasking

Problem-solving

Tools

QuickBooks Online

Excel

Outlook

Teams

Job description

Elliott International in Houston is seeking a detail-focused Billing & Receivables Coordinator to support invoicing, accounts receivable, and customer billing processes.

The ideal candidate will be organized, proactive, and comfortable managing a high volume of transactions, coordinating with multiple departments to resolve discrepancies and keep billing on schedule. This role requires strong attention to detail and clear communication to ensure timely payments.