Invoicing Coordinator

Elevate Human Capital; Houston (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Elevate Human Capital seeks an Invoicing Coordinator in the south Houston, TX area. The role focuses on processing invoices and returns, maintaining documentation, and supporting reconciliation processes.

The ideal candidate is detail-oriented with strong data entry skills, comfortable handling financial and shipping documents, and able to thrive in a fast-paced environment. This is a full-time on-site position with room to grow in a logistics-focused team.

Qualifications

• High school diploma or equivalent; associate's degree or higher preferred.
• 1–3 years of invoicing, shipping/logistics, or similar administrative role.
• Proficient in Microsoft Office Suite, especially Excel; ERP experience is a plus.

Responsibilities

• Create invoices accurately per procedures.
• Process Return Material Authorizations efficiently.
• Generate and update internal reports for end-of-day and end-of-month reconciliations.
• Apply and verify tax codes against customer orders.
• Attach documentation to export shipments for compliance with international shipping regulations.
• Receive and ship direct purchase orders, coordinating with logistics and supply chain teams.
• Scan and file Material Test Reports (MTRs) for traceability and compliance.
• Scan and organize yard and warehouse receiving paperwork to maintain accurate records.

Skills

Attention to detail

Organizational skills

Communication

Education

High school diploma or equivalent

Associate's degree or higher preferred

Tools

Microsoft Excel

ERP systems

Job description

EHC is currently looking for an Invoicing Coordinator for a client in the south Houston, TX area.

Summary:

We are seeking a detail-oriented and organized Invoicing Coordinator to join our team. This role is responsible for processing invoices and returns, maintaining documentation, and supporting the reconciliation process. The ideal candidate will have strong data entry skills, be comfortable working with financial and shipping documentation, and thrive in a fast-paced environment.

Responsibilities:

• Ensure timely and accurate creation of invoices in accordance with company procedures
• Review and process Return Material Authorizations efficiently and accurately
• Generate and update internal reports to support end-of-day and end-ofmonth reconciliations
• Accurately apply and verify tax codes against customer orders
• Attach all required documentation to export shipments to ensure compliance with international shipping regulations
• Receive and ship direct purchase orders, coordinating with logistics and supply chain teams
• Scan and file Material Test Reports (MTRs) associated with direct shipments for traceability and compliance
• Scan and organize yard and warehouse receiving paperwork to ensure accurate records are maintained

Qualifications:

• High school diploma or equivalent required; associate’s degree or higher preferred
• 1–3 years of experience in invoicing, shipping/logistics, or a similar administrative role
• Strong attention to detail and accuracy
• Proficient in Microsoft Office Suite, especially Excel
• Experience with ERP systems is a plus
• Ability to prioritize tasks and meet tight deadlines
• Strong organizational and communication skills