Pre-Professional Advising Programs Coordinator

Duke University; Durham (NC); On-site; USD 46,000 - 73,000; Full time

Job summary

Duke University seeks a Project Coordinator in the Pre-professional Advising Office within Trinity College of Arts & Sciences to support health and law career advising. You will handle complex administrative tasks, triage inquiries, produce newsletters, and manage confidential files and databases.

Responsibilities include organizing materials for professional school applications, coordinating scheduling tools, updating websites, and assisting with event planning and budget tracking within a

Qualifications

• Education/Training: Work requires communication and analytical skills normally acquired through a 4 year college education.
• Experience: 1 year of social science research experience or equivalent.
• Additional Experience: Proven ability to manage multiple projects and deadlines; able to work independently and in a team.
• Familiarity with institutional financial systems and with interactive web-based/academic software.

Responsibilities

• Interpret policies for Health Professions Advising and Pre-Law Advising; respond to inquiries from students and alumni in Trinity College of Arts & Sciences and the Pratt School of Engineering.
• Answer/direct emails to advisors; produce separate weekly newsletters for prehealth and pre-law students.
• Manage confidential electronic files and secure databases; import documents and appointments.
• Manage databases collecting materials for professional school applications; ensure completeness and deadlines.
• Assist with institutional letter packets for health professions applications; organize applications and letters.
• Maintain team Calendly accounts for prehealth and pre-law advisors; schedule and analyze scheduling data.
• Update department websites.
• Serve as office manager: maintain office appearance, order supplies, liaise with facilities.

Skills

Project coordination

Multitasking

Communication

Time management

Education

4-year college education

Job description

Duke University seeks a Project Coordinator in the Pre-professional Advising Office within Trinity College of Arts & Sciences to support health and law career advising. You will handle complex administrative tasks, triage inquiries, produce newsletters, and manage confidential files and databases.

Responsibilities include organizing materials for professional school applications, coordinating scheduling tools, updating websites, and assisting with event planning and budget tracking within a