Administrative Coordinator for Startup Investments

Duke Careers; Durham (NC); On-site; USD 21,200 - 31,240; Full time

Benefits offered by this job

Medical and dental care

Retirement benefits

Family-friendly programs

Job summary

Duke Capital Partners is seeking a Staff Assistant to provide high-level administrative support to a dynamic investment-focused team at Duke University. You will coordinate meetings, prepare reports, and assist in HR tasks while handling confidential information with professionalism.

The role requires excellent organization, communication, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• Broad knowledge of clerical and accounting principles and practices
• Experience administering complex office functions related to office management, communications, and budgetary activities
• Proficiency with Microsoft Office (Word, Excel, PowerPoint) and databases

Responsibilities

• Coordinate and schedule meetings and events
• Prepare travel and expense reimbursement reports
• Order and direct catering
• Answer and respond to incoming phone calls and emails
• Collaborate with administrative staff and provide backup support
• Assist in preparing complex reports, proposals, and legal documents
• Review documents for supervisor and flag discrepancies
• Greet and direct office visitors
• Order and stock office and breakroom supplies
• Maintain electronic/hardcopy records and update procedures
• Assist with HR duties such as time tracking, recruiting, and performance scheduling
• Cross-train in other office operations duties

Skills

Customer service

Written & verbal communication

Organization & time management

Multitasking

Databases & business systems

Microsoft Office

Duke systems & processes

Education

Two-year post-secondary education in admin support or related field

Tools

Microsoft Office Suite

Job description

Duke Capital Partners is seeking a Staff Assistant to provide high-level administrative support to a dynamic investment-focused team at Duke University. You will coordinate meetings, prepare reports, and assist in HR tasks while handling confidential information with professionalism.

The role requires excellent organization, communication, and the ability to manage multiple priorities in a fast-paced environment.