Program Coordinator

Duke Clinical Research Institute; Durham (NC); On-site; USD 44,766 - 71,706; Full time

Benefits offered by this job

Comprehensive medical and dental care

Generous retirement benefits

Family-friendly programs

Job summary

A leading educational institute in Durham, NC, is seeking a full-time Program Coordinator to support the Dean’s Office and Fitzpatrick Institute for Photonics. The role involves managing logistics, coordinating programs, and assisting leadership with administrative tasks. Candidates should have a bachelor’s degree and experience in program administration. The anticipated salary range is $44,766.00 to $71,706.00 annually, with benefits including medical, dental care, and retirement plans.

Qualifications

• Bachelor's degree required.
• At least one year of experience in program administration.
• Strong communication and organizational skills.

Responsibilities

• Support senior leadership with calendar management and travel coordination.
• Plan and execute events such as workshops and conferences.
• Manage financial operations including budgeting and expense reconciliation.
• Coordinate program activities impacting strategic goals.
• Develop communications and promotional materials.

Skills

Analytical skills

Communication skills

Organizational skills

Ability to work independently

Experience supporting senior leadership

Education

Bachelor's degree

Tools

Buy@Duke

Concur

SAP

Job description

Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Be You.

The Dean’s Office of the Pratt School of Engineering is seeking a full-time, in-person Program Coordinator to join our dynamic team. In this role, you’ll support both the Dean’s Office—including Undergraduate Education and Development—and the Fitzpatrick Institute for Photonics, contributing to high-impact initiatives and daily operations that shape the future of engineering education and research at Duke.

You’ll play a key role in coordinating programs, managing logistics, and supporting leadership with administrative and financial tasks. This is a great opportunity to work at the intersection of academic administration and cutting‑edge research, where your organizational skills and initiative will make a meaningful difference.

Minimum Requirements

• Generally requires a bachelor's degree.
• At least one year of experience in program administration or related academic, instructional, or counseling activities.
• Equivalent combinations of relevant education and experience may be considered.

Preferred Qualifications

• Strong analytical, communication, and organizational skills.
• Experience with financial systems such as Buy@Duke, Concur, SAP, and AP Check Requests.
• Ability to work independently with minimal supervision.
• Skilled in strategic planning, resource coordination, and program evaluation.
• Experience supporting senior leadership and managing confidential information.

Other Requirements

• This is an onsite position. The work is performed on‑site at Duke University.
• Occasional evening or weekend work may be required for events or special projects.
• Familiarity with Duke policies and procedures is preferred.

Be Bold.

As a Program Coordinator, you will:

• Support senior leadership in the Dean’s Office and Fitzpatrick Institute for Photonics with calendar management, travel coordination, and confidential administrative tasks.
• Plan and execute events such as seminars, workshops, conferences, and distinguished guest visits, including logistics, communications, and on‑site support.
• Manage financial operations, including budgeting, expense reconciliation, corporate card processing, and invoice resolution.
• Coordinate program activities, making operational decisions that impact strategic goals and advising staff on policy and process improvements.
• Develop communications and promotional materials, including newsletters, press releases, and website updates to support public relations and outreach efforts.

Choose Duke.

At Duke’s Pratt School of Engineering, we are committed to fostering innovation, collaboration, and excellence in education and research. The Fitzpatrick Institute for Photonics is a world‑renowned center for interdisciplinary photonics research, offering a vibrant environment for discovery and impact.

As part of our team, you’ll enjoy working in a collegial atmosphere that values inclusion, creativity, and professional growth. Located in the heart of Durham, NC, Duke offers a beautiful campus, access to cultural events, and a strong sense of community.

Anticipated Pay Range:

Duke University provides an annual base salary range for this position as USD $44,766.00 to USD $71,706.00. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate’s work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family‑friendly and cultural programs to eligible team members. Learn more at https://hr.duke.edu/benefits/

Job Code: 00002321 PROGRAM COORD
Job Level: 10

Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual’s age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy related conditions), sexual orientation or military status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions:

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.