Pre-Consturction Coordinator

Sunstall Inc.; Whitner (KY); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) with company match

Paid time off and holidays

Stable, growing company

Job summary

American Roofing & Metal Co., Inc. in Louisville, KY is hiring a Pre-Construction Coordinator to handle administrative coordination, documentation, and tracking for the Pre-Construction department.

You will ensure data accuracy, organized files, and active status visibility from award through production handoff. This is an on-site role requiring strong organization, detail-orientation, and comfort using multiple software systems; roofing experience is not required.

Qualifications

• Experience coordinating pre-construction activities and admin tasks.
• Ability to manage multiple projects with tight timelines.
• Familiarity with construction software and document control processes.

Responsibilities

• Set up and maintain project folders and document organization for awarded projects.
• Create and manage job records, cost codes, and estimates in the accounting system.
• Verify project data is complete and accurate before handoff from Sales to Pre-Construction.

Skills

Attention to detail

Multi-project coordination

Deadline-driven

Strong communication

Problem solving

Tools

Smartsheet

Sage Intacct

GC portals

Microsoft 365

Job description

American Roofing & Metal Co., Inc.

is hiring a

Pre-Construction Coordinator

Full-Time|Louisville, KY|On-Site

About American Roofing & Metal

American Roofing & Metal is a leading commercial roofing contractor with 400+ employees operating across multiple markets. We specialize in commercial roofing installation, repair, and maintenance for general contractors and building owners throughout the region.

The Role

We’re looking for a Pre-Construction Coordinator to run the administrative coordination, documentation, and tracking that keeps our Pre-Construction department on time and error-free. This role is the operational backbone of the team. You will ensure every project that enters Pre-Con has accurate data, organized files, and active status visibility from award through production handoff.

This is not a technical construction role. You don’t need roofing experience. You need to be organized, detail-obsessed, and comfortable working across multiple software systems at the same time.

What You’ll Do

• Set up and verify project folders, file naming, and document organization for every awarded project
• Create and maintain job records, cost codes, and estimates in our accounting system (Sage Intacct)
• Verify that all project data is complete and accurate before jobs move from Sales into Pre-Construction
• Create shell templates in Smartsheet for materials/equipment lists and work-in-progress logs on each new project
• Seed submittal logs using an AI-assisted tool, then track submittal statuses as they move through review cycles
• Monitor project tracking sheets for completeness: follow up with team members when fields are stale, blank, or behind schedule
• Set up company access in GC project management platforms (Procore, CMiC, Textura, etc.) and route incoming items to the right team member
• Publish a weekly status report highlighting lingering items, blockers, and projects approaching deadlines
• Coordinate the Pre-Con to Production handoff: run the readiness checklist, compile the handoff package, and flag open items before a project moves to the field

What We’re Looking For

• Meticulous attention to detail. You spot errors in file names, field entries, and document placement before they become problems.
• Ability to track and manage multiple projects simultaneously without dropping items
• Comfortable learning new software quickly (Smartsheet, Sage Intacct, GC portals, Microsoft 365)
• Process-oriented: you follow checklists, maintain standards, and execute repeatable workflows consistently
• Not afraid to follow up. When a team member hasn’t completed their piece, you flag it immediately.
• Prior experience in construction coordination, project administration, or office management is a plus but not required

What We Offer

• Competitive pay based on experience
• Health, dental, and vision insurance
• 401(k) with company match
• Paid time off and holidays
• Stable, growing company with a strong reputation in the market