Pre-Consturction Coordinator

American Roofing & Metal Co., Inc.; Louisville (KY); On-site; USD 45,000 - 70,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) with company match

Paid time off and holidays

Stable, growing company with strong 시장

Job summary

American Roofing & Metal Co., Inc. in Louisville, KY is hiring a Pre-Construction Coordinator to manage the administrative coordination, documentation, and tracking that keeps our Pre-Construction department on time and error-free.

You will ensure every project that enters Pre-Con has accurate data, organized files, and active status visibility from award through production handoff. You don’t need roofing experience.

Qualifications

• Strong attention to detail and file accuracy.
• Ability to manage multiple projects simultaneously.
• Comfort learning new software quickly and using multiple systems.
• Process-oriented with checklist discipline.
• Follow up promptly when teammates are delayed.

Responsibilities

• Set up and verify project folders, file naming, and document organization.
• Create and maintain job records, cost codes, and estimates in Sage Intacct.
• Verify project data is complete before moving from Sales to Pre-Construction.
• Create shell templates in Smartsheet for materials lists and logs.
• Seed submittal logs with AI-assisted tools and track statuses.
• Monitor tracking sheets and follow up on stale fields.
• Set up access in GC platforms and route items to the right team.
• Publish weekly status reports highlighting blockers and deadlines.
• Coordinate Pre-Con to Production handoffs with readiness checks.

Skills

Meticulous attention to detail

Multi-project management

Organizational skills

Software proficiency

Follow-up & accountability

Tools

Smartsheet

Sage Intacct

GC portals

Microsoft 365

Job description

About American Roofing & Metal

American Roofing & Metal is a leading commercial roofing contractor with 400+ employees operating across multiple markets. We specialize in commercial roofing installation, repair, and maintenance for general contractors and building owners throughout the region.

American Roofing & Metal Co., Inc.

American Roofing & Metal Co., Inc. is hiring a Pre-Construction Coordinator.

Pre-Construction Coordinator

Full-Time | Louisville, KY | On-Site

About American Roofing & Metal

American Roofing & Metal is a leading commercial roofing contractor with 400+ employees operating across multiple markets. We specialize in commercial roofing installation, repair, and maintenance for general contractors and building owners throughout the region.

The Role

We’re looking for a Pre-Construction Coordinator to run the administrative coordination, documentation, and tracking that keeps our Pre-Construction department on time and error-free. This role is the operational backbone of the team. You will ensure every project that enters Pre-Con has accurate data, organized files, and active status visibility from award through production handoff.

This is not a technical construction role. You don’t need roofing experience. You need to be organized, detail-obsessed, and comfortable working across multiple software systems at the same time.

What You’ll Do

• Set up and verify project folders, file naming, and document organization for every awarded project
• Create and maintain job records, cost codes, and estimates in our accounting system (Sage Intacct)
• Verify that all project data is complete and accurate before jobs move from Sales into Pre-Construction
• Create shell templates in Smartsheet for materials/equipment lists and work-in-progress logs on each new project
• Seed submittal logs using an AI-assisted tool, then track submittal statuses as they move through review cycles
• Monitor project tracking sheets for completeness: follow up with team members when fields are stale, blank, or behind schedule
• Set up company access in GC project management platforms (Procore, CMiC, Textura, etc.) and route incoming items to the right team member
• Publish a weekly status report highlighting lingering items, blockers, and projects approaching deadlines
• Coordinate the Pre-Con to Production handoff: run the readiness checklist, compile the handoff package, and flag open items before a project moves to the field

What We’re Looking For

• Meticulous attention to detail. You spot errors in file names, field entries, and document placement before they become problems.
• Ability to track and manage multiple projects simultaneously without dropping items
• Comfortable learning new software quickly (Smartsheet, Sage Intacct, GC portals, Microsoft 365)
• Process-oriented: you follow checklists, maintain standards, and execute repeatable workflows consistently
• Not afraid to follow up. When a team member hasn’t completed their piece, you flag it immediately.
• Prior experience in construction coordination, project administration, or office management is a plus but not required

What We Offer

• Competitive pay based on experience
• Health, dental, and vision insurance
• 401(k) with company match
• Paid time off and holidays
• Stable, growing company with a strong reputation in the market