Pre-Construction Project Setup & Coordination Lead

IES Residential; Nashville (TN); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive Pay

401K with Employer Match

Paid Time Off

Life Insurance

Medical Coverage

Job summary

IES Residential, Nashville, TN, is seeking a Pre-Construction Coordinator to manage pre-construction activities, project setup, and workflow communication across estimating, purchasing, design, vendors, and subcontractors to ensure accurate documentation and on-time project readiness.

The role emphasizes organization, data integrity, milestone tracking, reporting, and cross-functional coordination, with strict confidentiality and professional service to internal teams and external partners.

Qualifications

• High school diploma or GED required; associate’s or Bachelor’s degree in business administration, construction management, or related field preferred.
• 2–4 years of project coordination, pre-construction, administrative, or construction support experience preferred.
• Experience with construction documentation, project tracking systems, or ERP platforms preferred.
• Relevant industry certifications or licenses preferred, and required where necessary to perform job duties.
• Experience within construction, service, or multi-trade industries preferred.

Responsibilities

• Coordinate pre-construction activities, project setup tasks, and workflow processes across multiple departments.
• Maintain and organize project documentation, plans, specifications, contracts, submittals, and tracking logs.
• Assist with project scheduling, milestone tracking, bid coordination, and document management activities.
• Coordinate communication between Pre-Construction, Estimating, Purchasing, Project Management, vendors, subcontractors, and internal departments.
• Monitor submittals, RFIs, permits, approvals, and project timelines to support operational efficiency and project readiness.
• Maintain accurate project data, reporting, and updates within company systems and project tracking platforms.
• Prepare reports, meeting notes, spreadsheets, and project-related documentation to support operational and project management activities.
• Identify workflow concerns, documentation issues, and project delays while assisting with resolution efforts.
• Support operational process improvements and workflow standardization initiatives within the pre-construction department.
• Ensure confidentiality and proper handling of company, customer, vendor, and project information.
• Promote professionalism, accountability, organization, and strong internal customer service.

Skills

Organizational skills

Communication skills

Multitasking

Microsoft Office

Project management

Documentation

Data management

Construction docs

Confidentiality

Interpersonal skills

Education

Associate or Bachelor’s degree in business administration or construction management

Tools

ERP platforms

Project management platforms

Job description

IES Residential, Nashville, TN, is seeking a Pre-Construction Coordinator to manage pre-construction activities, project setup, and workflow communication across estimating, purchasing, design, vendors, and subcontractors to ensure accurate documentation and on-time project readiness.

The role emphasizes organization, data integrity, milestone tracking, reporting, and cross-functional coordination, with strict confidentiality and professional service to internal teams and external partners.