Pre-Construction Planning & Documentation Coordinator

On Us LLC; Buford (GA); On-site; USD 55,000 - 75,000; Full time

Job summary

On Us LLC is seeking a Pre-Construction Coordinator to provide administrative and logistical support to the pre-construction team. You will manage submittals, procurement, and documentation, ensuring compliant, organized, and timely project readiness.

You will collaborate with vendors, clients, and project stakeholders to maintain smooth information flow, track approvals, and support planning across multiple ongoing projects.

Qualifications

• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and project management/document control software.
• Attention to detail and ability to track multiple versions of documents.
• Basic knowledge of construction processes and terminology, including bid management, scopes of work, budgeting, scheduling, and safety plans.
• Experience in construction or engineering environments is a plus.

Responsibilities

• Prepare and track submittals, shop drawings, and sample requests.
• Create and manage safety plans and as-built drawing sets.
• Maintain accurate records of project submittals and responses.
• Collaborate with vendors and stakeholders for timely submissions.
• Maintain and organize project documentation and bid data.
• Develop a logical folder structure for internal document sharing.
• Follow up on outstanding documents or required approvals from vendors and subcontractors.
• Support internal audit readiness through complete records.
• Request and follow up on quotes from suppliers and subcontractors.
• Assist with equipment and material procurement, ensuring timely ordering and delivery.
• Track purchase orders and delivery schedules to minimize delays.
• Coordinate with field teams to meet procurement demands.
• Assist in solicitation and coordination of subcontractor bids.
• Distribute plans and track bid scope compliance.
• Define scopes of work, budgets, and project schedules with estimators and project managers.
• Facilitate communication between project stakeholders and schedule meetings, record minutes, monitor action items.

Skills

Organizational skills

Time management

Communication skills

MS Office Suite

Project management software

Attention to detail

Construction knowledge

Industry experience

Tools

Microsoft Office Suite

Job description

On Us LLC is seeking a Pre-Construction Coordinator to provide administrative and logistical support to the pre-construction team. You will manage submittals, procurement, and documentation, ensuring compliant, organized, and timely project readiness.

You will collaborate with vendors, clients, and project stakeholders to maintain smooth information flow, track approvals, and support planning across multiple ongoing projects.