Pre-Construction Coordinator

On Us LLC; Buford (GA); On-site; USD 55,000 - 75,000; Full time

Job summary

On Us LLC is seeking a Pre-Construction Coordinator to provide administrative and logistical support to the pre-construction team. You will manage submittals, procurement, and documentation, ensuring compliant, organized, and timely project readiness.

You will collaborate with vendors, clients, and project stakeholders to maintain smooth information flow, track approvals, and support planning across multiple ongoing projects.

Qualifications

• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and project management/document control software.
• Attention to detail and ability to track multiple versions of documents.
• Basic knowledge of construction processes and terminology, including bid management, scopes of work, budgeting, scheduling, and safety plans.
• Experience in construction or engineering environments is a plus.

Responsibilities

• Prepare and track submittals, shop drawings, and sample requests.
• Create and manage safety plans and as-built drawing sets.
• Maintain accurate records of project submittals and responses.
• Collaborate with vendors and stakeholders for timely submissions.
• Maintain and organize project documentation and bid data.
• Develop a logical folder structure for internal document sharing.
• Follow up on outstanding documents or required approvals from vendors and subcontractors.
• Support internal audit readiness through complete records.
• Request and follow up on quotes from suppliers and subcontractors.
• Assist with equipment and material procurement, ensuring timely ordering and delivery.
• Track purchase orders and delivery schedules to minimize delays.
• Coordinate with field teams to meet procurement demands.
• Assist in solicitation and coordination of subcontractor bids.
• Distribute plans and track bid scope compliance.
• Define scopes of work, budgets, and project schedules with estimators and project managers.
• Facilitate communication between project stakeholders and schedule meetings, record minutes, monitor action items.

Skills

Organizational skills

Time management

Communication skills

MS Office Suite

Project management software

Attention to detail

Construction knowledge

Industry experience

Tools

Microsoft Office Suite

Job description

Position Summary:

The Pre-Construction Coordinator provides administrative and logistical support to the pre-construction team, ensuring that projects are well-organized, fully documented, and ready for execution. This role supports critical tasks such as managing submittals and procurement, coordinating documentation, and supporting project planning. The coordinator plays a key role in maintaining compliance, communication, and workflow efficiency across the team.

Key Responsibilities:

1. Submittals & Documentation

• Prepare and track material submittals, shop drawings, and sample requests
• Create and manage safety plans and as-built drawing sets
• Maintain accurate records of project submittals and responses
• Collaborate with vendors and project stakeholders to ensure timely submissions

2. Document Control

• Maintain and organize project documentation, including bid data, change orders, invoices, and project schedules
• Develop and maintain a logical folder structure for internal document sharing
• Follow up on outstanding documents or required approvals from vendors and subcontractors
• Support internal audit readiness through complete and orderly document records

3. Procurement Support

• Request and follow up on quotes from suppliers and subcontractors
• Assist with equipment and material procurement, ensuring timely ordering and delivery aligned with project timelines
• Track purchase orders and delivery schedules to minimize delays
• Coordinate with field teams to understand and meet project procurement demands

4. Bid Management & Project Scoping Support

• Assist in the solicitation and coordination of subcontractor bids
• Distribute plans and specifications, and track bid scope compliance
• Work closely with estimators and project managers in defining scopes of work, budgets, and project schedules

5. Communication & Administrative Support

• Facilitate clear communication between project stakeholders including clients, architects, engineers, and subcontractors
• Schedule and coordinate internal meetings, record meeting minutes, and monitor action items
• Provide general administrative support, including reporting, database management, and coordination of internal approvals

Skills and Qualifications:

• Strong organizational and time management skills – Ability to manage multiple priorities and deadlines efficiently
• Excellent communication and interpersonal skills – Comfortable working with cross-functional teams and external partners
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and project management/document control software
• Attention to detail – Able to track multiple versions of documents and ensure accuracy across submittals and procurement logs
• Basic knowledge of construction processes and terminology, including bid management, scopes of work, budgeting, scheduling, and safety plans
• Experience in construction or engineering environments is a plus