Pre-Construction Administrator

Pervenio; Smyrna (TN); On-site; USD 60,000 - 70,000; Full time

Job summary

Pervenio is seeking a Pre Construction Administrator - Commercial Flooring in Smyrna, TN. The role provides admin and logistical support to ensure smooth execution of commercial construction projects, including document management, scheduling, budgeting, and cross-team communication.

You will track progress, process invoices, and maintain compliant records while coordinating with project managers, contractors, and clients.

Qualifications

• 2–4 years of construction administration or related experience.
• Strong organizational and multitasking abilities to manage multiple projects.
• Excellent written and verbal communication skills for internal/external coordination.
• Familiarity with construction management software and MS Office suite.
• High accuracy in document management, data entry, and financial tracking.
• Ability to review contracts, budgets and schedules for inconsistencies.
• Strong interpersonal skills to collaborate with project teams and clients.

Responsibilities

• Provide admin support to project managers, superintendents, and field teams throughout all construction phases.
• Prepare, process, and track contracts, subcontracts, change orders, and purchase orders.
• Maintain organized project documentation: drawings, specs, RFIs, submittals.
• Assist with budget tracking, invoice processing, and billing coordination with accounting.
• Schedule and coordinate project meetings; prepare minutes and distribute info.
• Communicate with clients, vendors, and subcontractors for updates and approvals.
• Ensure compliance with policies, contract requirements, and safety regulations.
• Support project closeout with warranties, manuals, and final docs.
• Maintain and update project management software and logs for real-time data.
• Assist in preparing reports and presentations for internal/client meetings.

Skills

Experience

Organisation

Communication

Technical proficiency

Attention to detail

Analytical skills

Team collaboration

Tools

Procore

Bluebeam

Primavera

Microsoft Office

Job description

Welcome to Pervenio Search where you will find careers that offer the right fit for you.

Our Opportunity

Pre Construction Administrator - Commercial Flooring
$60K to $70K Starting Salary

Construction Project Administrator is responsible for providing administrative and logistical support to ensure smooth execution of construction projects. They assist with document management, scheduling, budgeting, and communication between project managers, contractors, and clients. The role involves tracking project progress, processing invoices, maintaining compliance records, and organizing project documentation such as contracts and change orders. Construction Project Administrators help ensure projects stay on schedule and within budget while meeting all regulatory and quality requirements. Strong organizational, communication, and multitasking skills are essential for success in this role.

Duties/Responsibilities:

• Provide administrative support to project managers, superintendents, and field teams throughout all phases of construction projects
• Prepare, process, and track contracts, subcontracts, change orders, and purchase orders
• Maintain organized project documentation, including drawings, specifications, RFIs, and submittals
• Assist with budget tracking, invoice processing, and coordination of billing with accounting departments
• Schedule and coordinate project meetings, prepare meeting minutes, and distribute relevant project information
• Communicate with clients, vendors, and subcontractors to obtain documentation, updates, and approvals
• Ensure compliance with company policies, contract requirements, and safety regulations
• Support project closeout by compiling warranties, operation manuals, and final documentation packages
• Maintain and update project management software and logs to ensure real-time data accuracy
• Assist in preparing reports and presentations for internal and client meetings

Skills/Requirements/Qualifications

• Experience: 2–4 years of experience in construction administration, project coordination, or related roles
• Organization: Strong organizational and multitasking skills to manage multiple projects and deadlines simultaneously
• Communication: Excellent written and verbal communication skills for coordinating with internal teams and external partners
• Technical Proficiency: Familiarity with construction management software (e.g., Procore, Bluebeam, or Primavera) and Microsoft Office Suite
• Attention to Detail: High level of accuracy in document management, data entry, and financial tracking
• Analytical Skills: Ability to review contracts, budgets, and schedules for inconsistencies or potential issues
• Team Collaboration: Strong interpersonal skills to work effectively with project managers, field staff, and clients

What’s In It For Me?

• Team is extremely talented, passionate andsupportive
• Promote and support balance, family, wellness and giving back to our community
• Total compensation package with market competitive salary, benefitsand growth opportunities

Sound Like You?

Interested in learning more? Let’s connect to continue the conversation and learn more about you!