Pre-Construction Administrator

MaxTech, Inc.; La Vergne (TN); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Competitive salary

Benefits

Growth opportunities

Job summary

Structis Construction Solutions Group is seeking a Pre-Construction Administrator for the Southeast Region. The role will support budgeting for multifamily, commercial and residential projects and coordinate with clients, vendors and internal teams.

You will prepare contracts, manage documentation, assist with budget tracking and scheduling, and ensure safety and policy compliance. A proactive, detail-minded professional will thrive in our collaborative environment.

Qualifications

• 2–4 years of construction administration or related experience.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• Familiarity with Microsoft Office; CMS software a plus (will train).

Responsibilities

• Prepare, process, and track contracts, subcontracts, change orders, and purchase orders.
• Maintain organized project documentation including drawings, specifications, RFIs, and submittals.
• Assist with budget tracking, invoicing, and billing coordination with accounting.
• Schedule and coordinate project meetings; prepare minutes and distribute relevant project information.
• Communicate with clients, vendors, subcontractors for documentation, updates, and approvals.
• Ensure compliance with company policies, contract requirements, and safety regulations.
• Assist in preparing reports and presentations for internal and client meetings.

Skills

Project coordination

Organizational skills

Communication

MS Office

Construction software

Attention to detail

Budget/contract review

Team collaboration

Tools

Microsoft Office Suite

Job description

Pre-Construction Administrator
Southeast Region

Structis Construction Solutions Group provides answers to floor underlayment needs and sound control issues. With experienced, qualified crews, and premier products, we are flooring experts. Our solid financial backing and unrivaled reputation means we are committed to building strong relationships with the clients we serve.

Our Opportunity

Immediate opening for a Pre-Construction Administrator to assist in the preparation of budgets for multifamily, commercial and residential construction projects.

Duties/Responsibilities:

• Prepare, process, and track contracts, subcontracts, change orders, and purchase orders
• Maintain organized project documentation, including drawings, specifications, RFIs, and submittals
• Assist with budget tracking, invoice processing, and coordination of billing with accounting departments
• Schedule and coordinate project meetings, prepare meeting minutes, and distribute relevant project information
• Communicate with clients, vendors, and subcontractors to obtain documentation, updates, and approvals
• Ensure compliance with company policies, contract requirements, and safety regulations
• Assist in preparing reports and presentations for internal and client meetings

Skills/Requirements/Qualifications

• Experience: 2–4 years of experience in construction administration, project coordination, or related roles
• Organization: Strong organizational and multitasking skills to manage multiple projects and deadlines simultaneously
• Communication: Excellent written and verbal communication skills for coordinating with internal teams and external partners
• Technical Proficiency: Familiarity Microsoft Office Suite. Construction management software a plus (will train).
• Attention to Detail: High level of accuracy in document management, data entry, and financial tracking
• Analytical Skills: Ability to review contracts, budgets, and schedules for inconsistencies or potential issues
• Team Collaboration: Strong interpersonal skills to work effectively with sales, project managers, field staff, and clients

What’s In It For Me?

• Our team is extremely talented, passionate andsupportive
• We promote and support balance, family, wellness and giving back to our community
• We support continued professional development
• Total compensation package with competitive starting salary, benefitsand growth opportunities

Share with us your talent and drive and we will provide a creative and supportive environment, where your valuable contributions are rewarded and celebrated withprofessional growth, job satisfaction, and an attractive total compensation program.