Practice Operations Coordinator (PT) – Flexible Schedule

Finnihealth; United States; Hybrid; USD 32,000 - 34,000; Part time

Benefits offered by this job

Competitive part-time rate

Flexible scheduling

Growth opportunities

Meaningful local work

Job summary

Finnihealth in San Diego, CA, is seeking a part-time Practice Operations Coordinator / Administrative Assistant (10–20 hours/week) to manage patient intake, scheduling, and administrative tasks. The role supports clinicians and families while ensuring HIPAA-compliant processes and smooth daily operations.

The ideal candidate is organized, empathetic, and comfortable using Finni Health’s software and Google Workspace. Hybrid/remote options are available to fit practice needs.

Qualifications

• 1–3 years of administrative, customer service, or operations experience.
• Healthcare or ABA background strongly preferred.
• Tech-savvy with practice management software and Google Workspace.
• Excellent written and verbal communication; empathetic tone.
• Ability to work independently in a part-time role.

Responsibilities

• Scheduling & Calendar Coordination: Maintain client therapy schedules and clinician appointments.
• Intake & Onboarding: Assist new families with onboarding paperwork and documents.
• Communication & Support: Serve as primary admin contact for families and staff.
• Documentation & Compliance: Update client charts, consent forms, and insurance documents.
• Operations & Practice Logistics: Assist with billing checks, authorizations, and office workflow.

Skills

Administrative experience

Scheduling

Tech-savvy

HIPAA knowledge

Communication

Tools

Practice management software

Google Workspace

Job description

Finnihealth in San Diego, CA, is seeking a part-time Practice Operations Coordinator / Administrative Assistant (10–20 hours/week) to manage patient intake, scheduling, and administrative tasks. The role supports clinicians and families while ensuring HIPAA-compliant processes and smooth daily operations.

The ideal candidate is organized, empathetic, and comfortable using Finni Health’s software and Google Workspace. Hybrid/remote options are available to fit practice needs.