Pediatric Practice Ops Lead — Flexible Schedule

PATHWAYS DEVELOPMENTAL THERAPY INC; Santa Monica (CA); Hybrid; USD 26,000 - 36,000; Part time

Benefits offered by this job

Competitive salary

Flexible schedule

Opportunity for advancement

Job summary

Pathways Developmental Therapy is seeking a Part-time Practice Operations Coordinator (approx. 20 hours/week) in Santa Monica. This role focuses on keeping the pediatric practice organized, coordinating schedules, and driving projects to completion.

Responsibilities include scheduling, communication with families and schools, screenings coordination, materials and event logistics, and supporting marketing and office operations. Flexible in-office and remote work options are available.

Qualifications

• Exceptional organizational skills and attention to detail.
• Ability to take ownership and manage projects from start to finish.
• Strong written and verbal communication with families and schools.

Responsibilities

• Manage day-to-day scheduling: fill openings, coordinate make-up sessions, reschedule, and communicate changes.
• Regularly communicate with parents, therapists, teachers, schools, and community partners.
• Follow up on emails, paperwork, forms, and outstanding tasks.
• Coordinate school speech and language screenings from start to finish.
• Prepare materials and logistics for parent presentations, events, screenings, and outreach.
• Support office organization, supplies, therapy materials, and general needs.
• Track projects with deadlines and outline next steps.
• Support marketing efforts: newsletters, social media, Canva materials, website updates, Google reviews, outreach.
• Maintain spreadsheets, contact lists, trackers, and systems.
• Ensure projects do not fall through the cracks.

Skills

Highly organized

Detail-oriented

Proactive

Ownership

Strong communication

Independent decision making

Team collaboration

Tools

Google Workspace

Canva

Job description

Pathways Developmental Therapy is seeking a Part-time Practice Operations Coordinator (approx. 20 hours/week) in Santa Monica. This role focuses on keeping the pediatric practice organized, coordinating schedules, and driving projects to completion.

Responsibilities include scheduling, communication with families and schools, screenings coordination, materials and event logistics, and supporting marketing and office operations. Flexible in-office and remote work options are available.