Post‑Award Project Coordinator: Submittals & Docs

STO Building Group; New York (NY); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) retirement plan with employer 2

Job summary

STO Building Group in New York is seeking a Post-Award Coordinator to manage project documentation, set up CMiC data after award, and supervise submittals and equipment tracking across stakeholders.

You will coordinate with procurement, project management, suppliers, and field teams to maintain schedules, ensure accuracy, and implement process improvements in document control and delivery coordination. A discretionary annual bonus is offered along with competitive compensation.

Qualifications

• 2+ years of experience in project administration, document control, or coordination within construction or building supply.
• Proficiency in CMiC and Excel; strong computer skills.
• Excellent organizational skills with a keen attention to detail and accuracy.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Excellent verbal and written communication skills.
• Proactive follow-up and problem-solving abilities.

Responsibilities

• Set up and maintain project information in CMiC after award, ensuring accuracy and alignment with contract requirements.
• Coordinate, track, and process all equipment and material submittals; manage logs and distribute for review.
• Prepare and issue submittal requests; collect documentation from vendors and ensure compliance with specs.
• Monitor status of equipment orders and submittals; maintain tracking logs and address delays.
• Collaborate with procurement, project management, suppliers, and jobsite teams to coordinate delivery schedules and updates.
• Serve as liaison between internal teams, clients, and vendors regarding documentation and milestones.
• Ensure all documentation is complete and filed per company procedures.
• Identify and implement process improvements for document control and delivery coordination.

Skills

Organizational skills

Attention to detail

Verbal and written communication

Problem-solving

Multitasking

Education

Associate’s or Bachelor’s degree in Construction Management, Business Administration, or related field

Tools

CMiC

Excel

Job description

STO Building Group in New York is seeking a Post-Award Coordinator to manage project documentation, set up CMiC data after award, and supervise submittals and equipment tracking across stakeholders.

You will coordinate with procurement, project management, suppliers, and field teams to maintain schedules, ensure accuracy, and implement process improvements in document control and delivery coordination. A discretionary annual bonus is offered along with competitive compensation.