Construction Project Admin Lead

Capstone Mechanical, LP.; Florida; On-site; USD 60,000 - 90,000; Full time

Job summary

Capstone Mechanical, LP. is seeking a Senior Project Coordinator to support the Construction Division by maintaining standardized project documentation, assisting with submittals, permits, change orders, project setup, and document control.

This role serves as the central hub for project administration, ensuring uniform processes from award through closeout. The position supports multiple Project Managers, Estimators, and Superintendents and aims to improve efficiency, consistency, and

Qualifications

• 3–5+ years administrative or construction office experience.
• Experience in HVAC, Mechanical, Construction, or Engineering.
• Familiar with Submittals, RFIs, Change Orders, Permits, and Construction Documents.
• Associate or bachelor’s degree in construction management is a plus.

Responsibilities

• Create project folders using company standards.
• Maintain consistent electronic and physical file structures across all projects.
• Ensure required startup documents are completed and filed.
• Maintain project contact lists and distribution lists.
• Establish and maintain project logs.
• Manage project correspondence and documentation.
• Maintain current drawing, specification, and addendum files.
• Ensure project files remain organized and up to date.
• Track incoming and outgoing documents.
• Assist with closeout document collection and organization.
• Prepare and distribute submittals after PM approval
• Track review status and approval dates.
• Follow up with vendors, engineers, and project teams as required
• Assist in requesting and assembling O&M manuals and closeout packages.

Skills

Organizational skills

Multi-project management

MS Office

Written communication

Attention to detail

Education

High School Diploma

Construction management degree

Tools

Procore

Bluebeam

Autodesk Construction Cloud

SharePoint

ComputerEase

Job description

Capstone Mechanical, LP. is seeking a Senior Project Coordinator to support the Construction Division by maintaining standardized project documentation, assisting with submittals, permits, change orders, project setup, and document control.

This role serves as the central hub for project administration, ensuring uniform processes from award through closeout. The position supports multiple Project Managers, Estimators, and Superintendents and aims to improve efficiency, consistency, and