Project Coordinator: Docs, Schedules & Client Support

HILGARTWILSON, LLC; New York (NY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical coverage

Dental and Vision coverage

Disability insurance

Life insurance

401(k)/Roth match

Paid time off and leave

Job summary

Colliers Engineering & Design in New York, NY is seeking a Project Coordinator to join our Owner's Rep team in New York, NY. The role focuses on organizing communications, maintaining project files, and supporting project managers and engineers throughout project lifecycles.

You will track submittals, schedules, and standardized documentation, while generating reports and assisting with client communications. The position offers a strong growth trajectory and comprehensive benefits.

Qualifications

• Bachelor's Degree from an accredited institution or equivalent in education and experience.
• Proficient in Microsoft Office Suite.
• Ability to develop process workflows and system requirements for technology enhancements.
• Self-starter with excellent problem-solving and critical thinking skills.
• Excellent written and oral communication skills.
• Excellent interpersonal skills.
• Ability to read, write and understand English for purposes of comprehending written job‑related communications and verbal instructions and interactions.

Responsibilities

• Organize and maintain communication records and project files.
• Track submittals, schedules and correspondence between project manager and various outside parties to ensure timely responses.
• Provide technical and administrative support to internal and external customers as needed.
• Miscellaneous activities and responsibilities as assigned by project manager(s) and engineer(s).
• Participate in development and training for system enhancements whenever necessary.
• Respond to client and assist client and project manager with document management.
• Scan, copy, distribute and file project correspondence and meeting minutes.
• Establish and maintain electronic documents.
• Generate reports as needed.

Skills

Self-starter with problem-solving and

Education

Bachelor's Degree from an accredited institution or equivalent in education and experience

Tools

Microsoft Office Suite

Job description

Colliers Engineering & Design in New York, NY is seeking a Project Coordinator to join our Owner's Rep team in New York, NY. The role focuses on organizing communications, maintaining project files, and supporting project managers and engineers throughout project lifecycles.

You will track submittals, schedules, and standardized documentation, while generating reports and assisting with client communications. The position offers a strong growth trajectory and comprehensive benefits.