Portland Office Services & Mail Coordinator

Davis Wright Tremaine LLP; Portland (OR); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health and vision insurance plans

Dental plan

Commuter benefits

Retirement contribution

Job summary

Davis Wright Tremaine LLP in Portland is seeking an Office Services Coordinator to join our team in our Portland office.

This essential position will require five days in-office and supports a range of office services including mail processing, courier duties, and general office support for attorneys and staff. The role also involves moves, supply management, and collaboration with the Operations Manager to ensure efficient daily operations.

Qualifications

• 3+ years related work experience in office support, customer service, and copy or mailroom environment.
• GED or High School Diploma required; advanced education preferred.
• Proficient in using computer and standard office applications; such as, Microsoft Office products, fax machines, copiers, scanners and phones.

Responsibilities

• Sort and distribute incoming and interoffice mail; scan and route mail per guidelines.
• Assist in processing outbound mail and shipments; track packages.
• Meter mail and packages for delivery to post office, including off-site location.
• Monitor team mailbox and respond to emails timely.
• Assist with collecting payments for personal shipments and document billing numbers.
• Update mail routing system and reference lists; process daily out list.

Skills

Office support

Customer service

Copy or mailroom

Microsoft Office

Communication

Education

GED or High School Diploma

Tools

Microsoft 365

Fax machines

Copiers

Scanners

Phones

Job description

Davis Wright Tremaine LLP in Portland is seeking an Office Services Coordinator to join our team in our Portland office.

This essential position will require five days in-office and supports a range of office services including mail processing, courier duties, and general office support for attorneys and staff. The role also involves moves, supply management, and collaboration with the Operations Manager to ensure efficient daily operations.