Portland Legal Office Assistant – Multitask & Support Teams

Ogletree Deakins’ Immigration Practice Group; Portland (OR); Hybrid; USD 42,000 - 52,000; Full time

Benefits offered by this job

Paid Time Off

Paid Sick Leave

401(k) matching

Profit Sharing

Paid Holidays

Paid Parental Leave

Health Insurance

Dental & Vision

HSA / FSA

Tuition Reimbursement

Employee Assistance Program

Job summary

Ogletree Deakins is seeking an Office Assistant for our Portland, OR office to support the Office Administrator and legal staff. The role involves mail, reception support, and general administrative tasks in a team-driven environment.

The ideal candidate has at least 3 years of clerical experience, excellent communication, and the ability to multitask and stay organized while handling high volumes of email and requests. This is a full-time position with comprehensive benefits.

Qualifications

• 3+ years of clerical or office assistant experience.
• Excellent interpersonal and customer service skills.
• Strong written and verbal communication abilities.
• Pleasant and professional phone presence.
• Ability to read, respond to and organize a high volume of emails.
• Good typing speed with accuracy.
• Strong proofreading and attention to detail.
• Effective time management and ability to work independently or in a team.
• Consistent and punctual attendance.

Responsibilities

• Receive, log, and route mail and packages; support mailroom and copy center tasks.
• Open front doors, greet visitors, and direct clients and calls with a professional demeanor.
• Maintain reception area, conference rooms, and scheduling using appropriate systems.
• Assist with office moves, provisioning, and equipment setup.
• Order and stock office and kitchen supplies; process vendor invoices and travel reimbursements.

Skills

Interpersonal skills

Customer service

Communication

Phone etiquette

Email management

Typing speed

Proofreading

Time management

Attendance

Job description

Ogletree Deakins is seeking an Office Assistant for our Portland, OR office to support the Office Administrator and legal staff. The role involves mail, reception support, and general administrative tasks in a team-driven environment.

The ideal candidate has at least 3 years of clerical experience, excellent communication, and the ability to multitask and stay organized while handling high volumes of email and requests. This is a full-time position with comprehensive benefits.